2022-11-21 Meeting notes

Attendees

Osman Celik (UCB)
Lisa Spagnolo (UCD)
Laura Fouladi (UCI)
Maricel Cruz (UCSB)
Judy Keys (UCSD)
Hiroko Acker (UCSC)
Stacy McKenna (UCLA), Chair
Erika Quintana (UCR), Vice Chair
Sherry Lochhaas (CDL) - guest advisor

Not attending:

Susan Boone (UCSF)
Lisa Mackinder (CDL) (tentatively in December)

	Item	Desired Outcome	Time	Who	Notes	Actions
1	Welcome/Assemble	Allowing people to join from other meetings, etc.	1-2
2	Announcements	Share new general information.	5	All
3	CDL-NZ licensing query		5	Lisa Spagnolo	Due date was 11/18 - hope you could help out! The CDL team is interested in learning about more details from the campuses with licenses already in Alma (naming conventions and coding-related, etc.). See earlier folder on licenses with UCD documents: https://drive.google.com/drive/u/1/folders/1yUjIPbU5bcIPHOTmvIi0z41AIx5Swt_C
4	CDLNZ-PT Update		10	Erika Quintana Lisa Spagnolo	NZ License Practice documentation & campus impacts. POL Ordering Feedback & Next Steps (forthcoming)
5	Deep Dive Discussion - Fund Management/Accounting		30	Susan Boone Stacy McKenna	How are you managing Funds in Alma? How are you getting accounting information out for your teams? What solutions have you managed to develop for your colleagues? Which data are you still struggling with?
6	CDL / Local campus Workflows - Updates?		Time permitting		5/2: re: CDL-NZ group to support CDL Shared Acquisitions. Waiting to hear more. (Still true 8/15) 4/25 Lisa S. Alma does not handle negative allocations (that was one of the ways we managed the recharge/deposit w/ transactions by title to draw that down). Lisa M. CDL has met with ExL to outline processes / use cases to take ExL development. Current functionality doesn’t fully support current workflows Google Drive space for recording where/how recharges are recorded SCLG supplying fiscal close deadlines. CDL NZ Shared Collections reviewing current workflows, will start with performing needs assessment	All: see the Google Drive space on recharges - and add in if not there already.
7	Parking Lot for Previous Action Items				Wishlist: All-UC Import Profiles workshop for after Fall quarter
8	New Items	Capture important topics for future discussion			New Acq UX - https://knowledge.exlibrisgroup.com/Alma/Product_Materials/010Roadmap/Alma_Roadmap_Highlights_(2022-2024)_-_July_2022_Update/Acquisitions https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/010Getting_Started/050Alma_User_Interface_%E2%80%93_General_Information/046New_MDE_Functionality/New_Unified_PO_Line_Task_List expected to roll out 10/26-11/6 (we think) General processing topics to discuss more in depth - continuations (receiving, renewals, to encumber or not to encumber - serials vs standing orders, standing orders vs approval volumes, etc.)
9	Actions from previous meetings:	Total	50/50