2022-09-28 OT-SC Meeting notes

Attendees

Thomas Bustos, Chair
Jackie Gosselar, Vice Chair
Caitlin Nelson
Mallory Gianola, Support Member (Rotating-Off)
Anna Arrieta, Support Member (Rotating-On)

	Item	Desired Outcome	Time	Who	Notes	Actions
1	SILS Tools for Anna	Confirm Anna’s access to the SILS Tools (Confluence, Slack, Google Drive, Listserv, etc.)	5 mins	Caitlin / Mallory	Access confirmed
2	Project Team and Working Groups Check-In - September 2022	Discuss Next Steps with CDL Shared Collections in the NZ Project Team Check-In Check-In Template for the OSTs	20 mins	Tom / Team	CDL Shared Collections in the NZ Project Team Overview of SILS OT Anonymization Discussion on 9/21/22 Overview: Timing of these rules at the SILS OT meeting led to many concerns about data privacy and security. Tom spoke with All Chairs about concerns and the timeframe on a decision on these rules has been adjusted to allow for further exploration and discussion. Check-In Template for the OSTs Mallory received an action item from the all-chairs meeting to make copies of the PT check in template for the OSTs as well Mallory created a folder in the All Chairs folder in the SILS Cohort Google Drive, called OST Check-Ins: Fall 2022 In this folder, Mallory created a copy of the PT check-in template for each of the 6 OSTs, and titled them accordingly Tom will send the Check-In Template to the Chair and Vice Chair of each OST and ask them to fill-out their Check-In Template by Friday, October 28	Tom Bustos will send the Check-In Template to the Chair and Vice Chair of each OST (OST Check-Ins: Fall 2022) and ask them to fill-out their Check-In Template by Friday, October 28
3	UC Alma User counts	Review UC Alma User Counts: 2022 Check-In Documents Any more to discuss on this topic?	15 mins	Team	UCD estimates Information has not yet been submitted. Follow up by Caitlin and further discussion at the next meeting	Caitlin Nelson will email UCD regarding this information
4	Anonymization Rules timing		10 mins	Team	Timing of anonymization rules in order to capture AFN digitization analytic reports Updates from Caitlin Consensus is that an Ex Libris flaw has led to a change in data retention policies, which has led to concerns about compromised data privacy and security. There needs to be a balance between the need for statistics (UCOP) and privacy concerns (patrons). Statewide Reporting Team has been tasked with exploring the origin and purpose of UCOP statistics, which may effect the anonymization rules	Caitlin Nelson will talk more in depth with Allison Ray regarding past data collection for UCOP statistics.
5	Review/Update OT Workplan	Review the OT Workplan Discuss next steps updating the workplan and for reporting back to OT re: updates, etc.	0 mins	Team	Table for next meeting
6	Past Chair at Future OT-SC Meetings	Discuss whether there will be an expectation for the past chair to attend OT-SC meetings; if so, what are those expectations, i.e. “optional”, etc.	0 mins	Jackie / Team	Table for next meeting
7	Build agenda for next OT meeting	Build and finalize the agenda for next week’s OT meeting	5 mins	Team	See proposed agenda here Will follow-up on Slack for agenda items for next week	Tom Bustos Jackie Gosselar and Caitlin Nelson to review the proposed agenda for next week's OT meeting and follow-up with Anna via Slack if something needs to be adjusted
8	Parking Lot	Capture important topics for future discussion			Signature Success Program - revisit this with an idea for structuring future ExL meetings and how to advocate for ourselves here.
9		Total	60 mins