2022-12-6 All Chairs Meeting notes

Attendees

Tom Bustos, Operations Team (co-chair)
Stacy McKenna, Acquisitions Operations Subteam chair
Michelle Polchow, eResources Operations Subteam chair
Jesse Kruppa, Discovery Operations Subteam chair
Ernesto Mendez, Fulfillment Operations Subteam chair
Alison Ray (CDL), Resource Sharing Operations Subteam chair
Liz Miraglia, Resource Management Operations Subteam chair

Caitlin Nelson, SILS Operations Center at CDL representative

	Item	Desired Outcome	Time	Who	Notes
1	(STANDING ITEM) Subteam Roundup	Check-in on OSTs - capture any shared issues or cross-team task	5	Team	F OST AFN Consortial and cash limit block testing has been concluded. The team generated a summary of findings and questions that will be discussed in both F OST and RS OST. Team is also working on reviewing and harmonizing hold notices text. ACQ OST Keeping up with CDLNZPT updates discussions about various styles of managing fund structure, reporting needs, CDL recharge processes, etc. RM CMOS Have a crossover group with some RM folks and members of the East Asian Studies Alma group to confirm our next steps for CJK and talk about some longer term options Plan now is to move forward with HK setting for the semi-annual default ExL May index. Then talk about longer-term changes: we have some influence with HK colleagues. Current draft decision page: CJK Indexing Changes in Alma Updating our work plan priorities for Jan-Jun Releasing new versions of norm and merge rules in January to address some fields we no longer need/want RS OST RS Analytics subteam moving forward investigating ‘user statistical categories’ to close data gap for digital AFN requests Tipasa transition encountering some hiccups with Alma integration. Likely requiring development on OCLC side. ERES Establishing a Steering Committee to help cover Vice-Chair responsibilities during Tamara’s maternity leave
2	Questions from Slack	FYI on anything quick that came up	5		SILS Ops Team: Can Caitlin start making 1:2 meetings with chairs?
3	ExLibris Support Call update	FYI on the discussion from November Support Call	10	Tom / Caitlin	ExL recognized inappropriate change to the CJK request without discussing with UC first. Implemented HK version without consulting. ExL Closing tickets rapidly and without full communication. They are asking for an impact statement when these are being closed faster or without expected outcomes being met. This way ExL support has documentation and leverage to push back on development if needed.
4	Phase 4 Decision Pages that still may be in effect	Identify and bring older decision pages into the new structure and update as necessary	10	Alison	Examples: (Test load/Go-live) Requesting the creation of NZ Normalization Processes from CDL DISC (Go Live) Resource Sharing Restriction Rules by Location
5	Support for ELUNA and eCAUG event attendance?	Identify, if possible, any possible methods to support and encourage UC Attendance to ELUNA and eCAUG events.	10	Tamara
6	STANDING - Work Plan Directory review		5	Team	Work Plan Directory
7	ExL Support Call Questions for the next call (8/15)	ExLibris / UC Library Support call Monday, December 19th. Do you have any questions that would be appropriate for a consortial call with the North America Support Team? Specific Tickets that need to be addressed?	10	Tom/Team	feel free at any time to reach out to UC side of this team SILS SM (Caitlin), OT chair (Tom), OTvhcair (Jackie), NZ Admin (Gem SL)
8	Parking Lot	Capture important topics for future discussion
9		Total	55/60