2023-04-10 10 am AASA-PT Meeting Notes

Record Zoom meeting

Review previous notes and tasks

3m - Ellen

Timeline check-in - What is our action plan for report(s)?

10m - Ellen

Work Plan

Proposal: decision pages for most significant issues, e.g.

• Resource type at bibliographic level vs. other type-ness elements (e.g., material type) at item level

• Manuscript resource type at bibliographic level for physical item counts

• RLF physical item counts

• Dates for physical items - created, received, etc. How to ensure we’re including items we have (e.g., things with receive date in the future due to migration cleanup needs) and excluding what we don’t have (e.g., on-order items.)

RLFs - Develop RLF stats proposal to bring to SILS Leadership Group / DOC / CoUL

30m - Harmonization team

Current options for RLF statistics via NZ Analytics = Annual stats reported with:

1. NRLF + SRLF = parts of Berkeley & UCLA data exports

2. NRLF + SRLF = distinct reporting units (i.e., stats will be run for all ten campuses and the two RLFs - 12 distinct reporting units)

3. (Status quo) RLF holdings attributed to original depositor. There are known issues with this approach, such as when there is no original depositor for:

   1. shared print versions of licensed content

   2. (to a degree) JACS shared print - with multiple campuses submitting a copy for JACS, the selected copy is due to condition or whoever deposited first, and the other copies are discarded – “original depositor” isn’t as meaningful here

Proposal: Plan on outlining the three functional approaches in NZ reporting in the final report (for determination by the appropriate group), but first consult with our RLF and Shared Print colleagues (plan to invite them to join discussion at next week’s AASAPT meeting).

Discussion:

Wrap up

5m - Danielle W

Parking Lot - Capture important topics for future discussion