2024-03-11 10am AASA-PT Meeting Notes

Assemble

• Note taker Ellen Augustiniak

• Record Meeting

5
All

Institution name change in analytics: Explain what potential effects the institute name change will have

15
Gem Stone-Logan

Organization Unit Name Change

Analytics Workaround: Organization Unit Name

• Fulfillment - borrowing requests

Reports available in Analytics

Follow-up questions from anybody on campus can go to Gem.

Review IPEDS directions

35 - all

• Physical books

  • Exclude serials, microforms, maps, nonprint materials, and uncataloged items

  • Include music scores if searchable by title through the library catalog or discovery system.

  • Include government documents that are accessible through the library's catalogs regardless of whether they are separately classified and/or shelved.

• Physical serials

  • This definition includes, in any physical format, periodicals, serial titles on microform, newspapers, and annuals (reports, yearbooks, etc.); the journals, memoirs, proceedings, transactions, etc. of societies; and numbered monographic series.

    • What about monographic series catalogued separately? These look like books in the catalog.

  • Report serial titles, not subscriptions.

    • What exactly is “not subscriptions”? Packages?

• Physical media

  • Can’t include serials on microfilm, those go under serials.

• Total Physical Circulation

  • Report the total number of times physical items are checked out from the general and reserve collections.

    • Can we use UCOP stats for this?

  • However, circulation of electronic reading devices (e.g., Kindles) can be included if the device is pre-loaded with e-books.

    • Is this something any of us are doing?

• Digital/Electronic Books

  • Report e-book titles owned or leased by the library if individual titles are cataloged and/or searchable through the library catalog or discovery system.

    • Leave out DDA., but include subscribed collections such as Academic Complete.

    • Include digital music scores if searchable by title through the library catalog or discovery system.

      • UCSC has the Frog Peak Music collection as brief records, does anyone else have a similar practice? (and how can we tag these? Update the resource type?)

    • Include open access (OA) titles if the individual titles are searchable through the library's catalog or discovery system. Do not count e-book titles from HathiTrust, Center for Research Libraries, Internet Archive, and similar collections unless the library owns the digitized item and it is accessible under current copyright law.

      • Unlikely that there are item-level records showing that an item was sent for scanning

• Digital/Electronic Media 

  • Leave out Kanopy DDA.

  • E-serials

    • Will it be possible to dedup IZ e-serials against NZ e-serials?

  • Databases

Non-ACRL campuses can check: serials on microfilm. ACRL counts them as physical serials.

• Ellen Augustiniak add a screen shot for ARL by 08 Mar 2024

Wrap up: Review actions and decisions

5 - notetaker

Capture important topics for future discussion