2024-07-10 OT-SC Meeting notes

Attendees

Sarah Lindsey, Chair
Lakshmi Arunachalam, Vice Chair
Caitlin Nelson
Anna Arrieta, Support Member

	Item	Desired Outcome	Time	Who	Notes
1	Ex Libris support		5 min	Team	For reference: Ex Libris Support Meeting Agenda and Notes
2	All Chairs meeting update		5 mins	Sarah
3	OT Workplan	currently more of a checklist of tasks, annual or otherwise	5 mins	Sarah	Document for discussion: New OT Workplan Future API requests Idea proposed at last SILS OT SC meeting: create mini project team from SILS OT (2-3 people) whose members would share their results in next fiscal year Shared Governance Task Force Ongoing, UCLAS-integrated SILS structure, work practices and charges plan a lengthy discussion of representation?(advocacy/leadership/experts vs. comprehensive campus representation) at a future SILS OT meeting background: related to the question regarding term limits other questions to guide this discussion: if the work changed by having only experts on a team, how would it change? how could non-expert representatives be used in other collective areas?
4	Known Issues	Discussion of “do we actually do this?”	10 mins	Team	This came up both from Gem and the notion of “closed tickets without a resolution”. How, if at all, do we want to pursue? make this an OT Workplan eventually?
5	Executive Session	Private Discussion	5 mins	Team
6	Build agenda for next OT meeting	Build and finalize the agenda for next week’s OT meeting	5 mins	Team	See proposed agenda here
7	Parking Lot	Capture important topics for future discussion	5 mins	Team	Future requests for data Question: do they fall under the privacy agreement we all signed or should there be a separate agreement that needs to be signed? Concern: accidental data viewing vs. purposeful ask for specific data ahead of time - possible contract violations? Signature Success Program paused until after contract renegotiations are complete Prioritized List: Insufficient IZ/NZ integration Insufficient support Limited documentation Insufficient Analytics functionality Diversity, Equity, and Inclusion Alma usability Quality of CZ collections Acquisitions process improvements
8		Total	45 mins