2025-01-27 Meeting Notes

Attendees

Mark Marrow (UC Berkeley)- not present
Tony Navarro (UC Davis) - Vice Chair
Lai Arakawa (UC Irvine)- not present
Sandra Farfan-Gracia (UC Los Angeles) - Chair
Ross Anastos (UC Merced)
Sahra Klawitter (UC Riversde)
Mogilner Chamberlin, Ingred (UC San Diego)
Member TBD (UC San Francisco)
Lucely Chavez (UC Santa Barbara)- not present
Sarah Troy (UC Santa Cruz)
Alison Ray (CDL) (CDL)

	Item	Desired Outcome	Time	Who	Notes	Decisions/notes	Actions
1	General Check-In	discuss Alma release notes (if any) discuss anything relevant from All-Chairs	5	All	Meeting notes from ALL CHAIRS: 2025-01-14 All Chairs Meeting notes
2	Damaged AFN item form/process		5	Sandra	Damaged Item form & process Next Step: Ross and Sandra sending email to Operations team Update?	Did not get a chance to meet, hopefully can meet before next meeting	Next Step:
3	Modification of On Hold Shelf letter	Do we need to keep on the agenda for next week?	5	Everyone	Modification of On Hold Shelf letter Is this done at all locations?		Next Step:
4	AFN Billing Practices		5	Everyone	https://docs.google.com/spreadsheets/d/1RCbMonyXuYYhMsbgvFoIjwmn74hzdI0jBy58Q59qk_A/edit?usp=sharing Update? Need more time to add letter text for AFN notices?		Next steps: Need to add letter text for the notices
5	Manage Patron Services New UI	Will keep this agenda item until end of May			https://knowledge.exlibrisgroup.com/Alma/Release_Notes/2024/October_2024/November_2024_Feature_Sneak_Preview Mandatory in May https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/030Fulfillment/040Circulation_Desk_Operations/040Managing_Patron_Services
6	Non-Alma Billing Practices	Subgroup for Non-Alma discussion with RS: volunteers are Mark, Sahra, and Sandra	5	Sandra			Next steps: Invite RLFs representatives to talk about how this affect them Will meet again in February
7	New All Titles Search UX	this question came up in Slack, gather any thoughts			The new All Titles Search UX will be opt-in by default with the February release. Is there any interest of initiating a series of SILS/UC-wide "support sessions" for these major feature releases?
8	Wrap up/Topics for next time		5	All	parking lot: Ongoing letter maintenance. Is there value in doing ongoing maintenance of letters; maybe quarterly? Make sure that each campus is sending consistent messaging. Related to the text that we word-smithed in the line above. 3/11 - Will leave on agenda for a few meeting cycles and revisit after decision page for On Hold Shelf letter is finalized.		For future discussion: Each campus should share what we use for ID cards: Mag Swipe, Barcode, RFID, Mobile ID, etc. Discuss how we can provide better service to users who borrow materials outside of their home campus. Potential mix of staff training and user education?