Meeting Agenda and Notes

Review Charter

Danelle

Question: What do we want to get out of the implementation for Special Collections Discovery?

Danelle

Facilitate intuitive and streamlined requesting via Aeon
Seamless integration with 3rd party platforms/systems (Aeon, ArchivesSpace, Calisphere, eScholarship, local digital libraries) A backend for purchases/acquisition module that is less opaque

Special collections materials are more easily accessible and discoverable for non-experienced special collection users increasing ranking of special collection materials in searches, clearly identifying materials as being from special collections, faceting by special collection materials/repository

Clear holdings information about where a collection is held, especially in case of UCs with multiple special collection units, with unit-specific notes clearly viewable; ability to differentiate between different campus libraries and campuses

Index fields used by special collections catalogers and for instruction and reference of special collections materials instead of making them staff-only (e.g. at UCLA -- 563 field)

Citation lists from searches that could be output as text or PDF
Ability to note access issues for specific item records in consistent way and ensure this information is transparent to users Ability to restrict targeted item records from requesting in a collection that is generally open for research
Simplification of the cataloging workflow; less duplication of efforts to get records into our system and from/into OCLC Retention of and ability to search, view, and differentiate local fields

UCSC “lessons learned” from migration to alma/primo: https://docs.google.com/document/d/1aY9EAnSmR-SuD6Md9sBZ23fyeXZwtP8nLbiRJTW4lLY/edit

UCD functionality discussion: https://docs.google.com/document/d/1TQgE3eJviD5liHs_yJ3T4qn0KqxIFl2GIR9iI6584DE/edit

Other Questions

OPEN

Parking Lot

Capture important topics for future discussion

Total

x/x

HOMEWORK

All

What sort of local campus governance groups and subgroups are formed, and consider how we might interface with them.