2020-05-01 Meeting notes

Date

01 May 2020

Zoom link in Google Calendar invitation.

Notetaker: Ryan Finnerty

Attendees

Kevin Balster UCLA (Voyager)
Marcia Barrett UC Santa Cruz (Alma/Primo)
Catherine Busselen UC Santa Barbara (co-chair) (Alma/Primo)
Ryan Finnerty UC San Diego (Millennium)
Kathleen Garvey-Clasby (Unlicensed) California Digital Library/SCP (Millennium)
Joshua Chaim Hutchinson (Unlicensed) UC Irvine (Alma/Primo)
TJ Kao UC Davis (Alma/Primo)
Cathleen Lu UC San Francisco (Millennium)
Eileen Pinto (Unlicensed) UC Berkeley (Millennium)
Erika Quintana UC Riverside (Alma/Primo)
Sarah Sheets UC Merced (WMS)

Not attending

Discussion items

Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
Announcements	Share short pieces of need-to-know information	5 min	All	new co-chair determined Network and NZ trainings https://knowledge.exlibrisgroup.com/Alma/Training/Alma_Collaborative_Networks_(Alma_Consortia)/A__Fundamentals/01_Alma_Collaborative_Networks_-_Introduction https://knowledge.exlibrisgroup.com/Alma/Training/Alma_Collaborative_Networks_(Alma_Consortia)/A__Fundamentals/02_Shared_Bibliographic_Records_in_the_Network_Zone other?	Marcia Barrett is our co-chair TJ will be doing a demo of local data & local extensions in the IZ/NZ and one on Alma and MarcEdit for the Resource Management group. We would also be interested in viewing these.	Kevin Balster Watch the Network and NZ training videos Marcia Barrett Watch the Network and NZ training videos Catherine Busselen Watch the Network and NZ training videos Ryan Finnerty Watch the Network and NZ training videos Kathleen Garvey-Clasby (Unlicensed) Watch the Network and NZ training videos Joshua Chaim Hutchinson (Unlicensed) Watch the Network and NZ training videos TJ Kao Watch the Network and NZ training videos Cathleen Lu Watch the Network and NZ training videos Eileen Pinto (Unlicensed) Watch the Network and NZ training videos Erika Quintana Watch the Network and NZ training videos Sarah Sheets Watch the Network and NZ training videos Catherine Busselen will ask Liz Miraglia if we can attend live or view a recording of TJ’s presentations.--Liz responded that this will be recorded so that we will be able to view it.
Review of Task List	Maintain Awareness of Incomplete Tasks	10 min	All	The Millennium people will meet by themselves for last hour of next week’s meeting to fill out the template. Marcia and Erika will also join.		Marcia Barrett will fill out Millennium template Erika Quintana will fill out Millennium template
Team charter	Finalize and post	5 min	All		Group agreed that this is ready to go	Catherine Busselen will post the final version to Confluence
Update from Implementation Coordinators	Understand future process for submitting questions to ExLibris and Implementation Coordinators Understand how IC decisions will be noted and tracked	10 min	Catherine Busselen	Questions that should go directly to ExL can be entered directly into BaseCamp. Catherine now has access and can add those questions. Marcia will also be given access. Catherine went to the IC meeting yesterday to discuss the process. She will continue to send to the ICs and the SILS list. The ICs will also add their decisions to their Decision page in Confluence We have a pre-migration ExL rep until June 15th. After that, we get our official migration project manager so some of our questions might not be able to be answered until then. Some recommendations could change or will have to wait until then.
Review ExLibris Migration Guides and Document Data Cleanup Aspects	Review and update Voyager spreadsheet Begin review and update of Millennium spreadsheet	50 min	All	Prereads: https://knowledge.exlibrisgroup.com/Alma/Implementation_and_Migration/Migration_Guides_and_Tutorials/Voyager_to_Alma_Migration_Guide (Kevin Balster Catherine Busselen ) https://knowledge.exlibrisgroup.com/Alma/Implementation_and_Migration/Migration_Guides_and_Tutorials/Millennium_and_Sierra_(III)_to_Alma_Data_Delivery_and_Migration_Guide (Cathleen Lu Eileen Pinto (Unlicensed) Ryan Finnerty Kathleen Garvey-Clasby (Unlicensed) ) See https://docs.google.com/spreadsheets/d/1ckE8kV7gUzF9-rNrD21Oorb3VUEMZZvJCGfValClalo/edit#gid=1238937566	Marcia recommends that any data that affects circulation (e.g. call numbers, barcodes), you want to have clean by the go-live date. The whole physical to electronic process (P2E) is going to be a huge issue for migration. Do we need a separate group to look at the P2E process? Probably yes. Might also be helpful to reach out to other consortia to see what they did when they migrated. The WRLC libraries were mostly Voyager so they would be good to ask Until we know how we are going to load vendor data, we might want to hold off on cleaning anything up. EDI might be a low priority Possibly opt to not migrate older course records.	Kevin Balster to ask Acq if they see any issues with migrating serial check-ins and the ledgers Kevin Balster to ask ILL if they use universal borrowing
Updates to be aware of from other groups and/or campuses	Create awareness around work/discussions that may inform or impact our work	15 min	All	A new special collections CKG has been formed and they will probably want to be informed about SILS data migration. There is a sandbox available with two IZs and one NZ. Talk to your IC and see if they can give access.

Future agenda items

Complete Millennium review and update

WMS review and update

Notate where the existing spreadsheets align with Ex Libris recommendations

Begin creating list of harmonization decisions to be made related to DC work

Create final(?) version of recommendations to submit to IC/campuses (feel free to share with campuses as we move through the reviews)

Review existing Data Clean Up spreadsheets and document what cleanup has already been done and what is in progress at each campus