2020-05-14 Fulfillment & ILL FG Meeting notes

Check-in/ Updates

PPC meeting updates and review of any action items from last meeting

5

Chair

• ICs had a 2 hr meeting with Exlibris on Wednesday 5/13, to flesh out the project timeline.

• ICs are working on getting meetings scheduled for Ex-Libris consultants to attend FG meetings.

• We have our first two decisions requests to work on.

Decisions requests from the ICs

We have our first decisions requests from the ICs. Take a look at the background, dependencies, and questions to consider for both, so we can discuss and work towards decision on both. Our deadline for these two decisions is May 21st.

Think about any questions you may have, or potential action items we may need to assign before before making the decisions.

Should expired patron records be migrated to Alma? (PDCG)

Single UC-wide patron record database or separate institutional patron databases? (PDCG)

25-30

All

Deadlines for both are May 21st. If we can decide sooner, that’s great.

It may be that we create a recommendation and escalate one or both of these decisions.

The ICs tentatively recommend maintaining separate databases at each campus.

If we decide on separate institutional patron databases, it could be that this group puts forth additional recommendations in the future related to patron identifiers.

This group may ask the Patron Data Group to survey what information is used to identify patrons in different groups and how it is formatted.

Go forward with separate institutional patron databases.

Joe Ferrie will look at the adapter code for Alma institutions and look at the Alma sandbox trying to understand more about how to configure a fulfillment network.

Review and vote on whether to move to a fulfillment network or not.

Ahead of this meeting, review the training modules under the Fulfillment Networks Resource Sharing, Broker-Based Resource Sharing, and Peer-to-Peer Resource Sharing groups on this page:

https://exlibris.libguides.com/alma/fulfillment

Here’s some things to think about for our discussion:

• Any pros or cons you identified off the bat?

• What instances would we find peer to peer or broker based setup more useful?

• What level of harmonization would be needed for each?

• Does CSUs and possibly some California Community Colleges being on Alma make us lean in a certain direction?

25-30

All

Parking Lot

Capture important topics for future discussion

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