Objective: State the purpose of the group in 25 words or less (brief, energizing).
Options:
Ensure via assessment, feedback and consultation that the SILS phase 4 governance structure is successful and develop a sustainable phase 5 governance model within UCLAS. (25)
Assess, consult and engage the SILS cohort, CoUL and DOC to develop a sustainable, UCLAS-integrated operational SILS shared governance model. (21)
Support and advance the excellence of the UC Libraries through the development of a sustainable SILS operational shared governance model (20). {CM comment: What do we mean by operational here?}
Roles: What are the duties needed to get the work done? Who will take notes? Who will keep meetings on track/time? Who is responsible for tracking actions?
Co-chairs:
Develop meeting agendas (SGTF steering calls are scheduled a week in advance of the TF meetings)
Facilitate decision-making and confirm task force decisions
Liaise and communicate with the SILS Working Group
Task Force members:
Actively participate in meetings (review minutes/zoom recording if/when absent)
Actively participate in subgroups
Actively engage local SILS cohort members to gather feedback to inform operational shared governance
Contribute to group decision making, final report and other deliverables, including work outside of meetings
Staff (dww):
Manage minutes and track decision and action items
Participate in steering calls and support agenda development
Assist with development and management of the work plan and deliverables
Contribute to and support document/deliverable development
Staff (KB):
Polls and schedules SGTF meetings
What are our expectations for working together? Create a list of statements that the team agrees to uphold. For example, ask yourself: How do we make this group a safe space for transparent discussion (knowing that it might become contentious, and avoid back-channeling)? What are our ground rules for meetings? How do we ensure everyone is engaged? How do we ensure everyone has a voice? How will we resolve disagreements?
We actively listen to each other with an open mind and aim for mutual understanding
We approach discussion with creativity
We actively participate in a spirit of collaboration
We are respectful in our disagreements
We support decisions once they are collectively made