2020-05-07 Fulfillment & ILL FG Meeting notes

Check-in/ Updates

PPC meeting updates and review of any action items from last meeting

10

Chair

• May 4th Intro to the Zones has been moved to May 11th (grr)

• Trainings- Keep sharing trainings.

• Vanguard- It’s still unclear what level of access non-Vanguard team members will have to look at those setups.

• Confluence going public- No definite date. Anticipated to make public around the end of the month.

• Decision making google folder- Kristen created and shared decision making example documents in our Google space.

Communications

Clarify communications pathways between groups

10

Chair

• When a FG/ELG needs to ask questions of another FG/ELG = send it to the PPC listserv

• When a FG/ELG needs to ask questions of IC = PPC listserv and IC listserv

• When a FG needs to ask question of campus people

  • Does an FG need PPC approval to go out and ask a campus some questions?

    • Bring this early and often to the PPC group. Listserv + agenda item (round robin).

• Set deadlines for any group assigned a decision role.

• Elizabeth Rodriguez (Unlicensed) will ask PPC if all team members can post to the PPC listserv or if it’s restricted.

Critical Issues Prioritization

Clarify how to prioritize tasks

10

Chair

• Prioritize by “does this seem to require harmonization or deal with Network Zone?” → Do sooner; indv campus decision → do later

1. Looking at Basecamp schedule = hard deadline coming up = high

2. Harmonization? Network Zone? = next highest

3. Individual campus decision = next highest

Keep in mind that we need to stay focused on the go-live date and that there will be many optional activities that we may have to do post-go-live (especially if COVID affects staffing levels).

Elizabeth has access to the top level Basecamp with the project schedule.

We will continue to focus on the Fulfillment Structure issue.

Some groups met previously to discuss harmonization. One example includes Heads of Access Services and an examination of loan rules.

Elizabeth will ask PPC how previous harmonization work affects this group and decisions this group will make.

• Mark Marrow will share out the harmonization document from the Heads of Access Services group.

Critical Issue: Should we set up as a fulfillment network?

Take what we can from last week’s homework, and begin discussing this issue.

Last week’s homework reminder: By next week group members should consume what additional content they can, videos and documentation, related to this issue.

30

All

The Ex Libris training for PPC was moved.

There are some questions around migration considerations for consortia and how Melvyl might alter how we migrate records.

Melvyl used to be on an Ex Libris platform. Current workflows may dictate that we upload item records individually, campus by campus.

The training videos indicate that any Alma institution can create a fulfillment network. This may be an option, in the future, to create a fulfillment network with the CSUs. This would require sharing patron information.

Next week the group will tackle the fulfillment network decision.

Alma: Fulfillment libguide: exlibris.libguides.com/alma/fulfillment

The training on May 11 for group chairs will be recorded.

We’ll use a Google doc to bring questions and thoughts together.

We will defer making a decision regarding whether or not to use a fulfillment network until we have full attendance next week.

Next week’s discussion will center around relevant Alma trainings and vote on using a fulfillment network.

Group members should have viewed the basic Alma videos and Fulfillment videos from the Training Document on Google.

• Elizabeth Rodriguez (Unlicensed) will post talking points on the meeting agenda early for next week.

Parking Lot

Capture important topics for future discussion

Total

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