2020-06-23 Op Leads (PM) Meeting notes

Co-chairs update

Announcement: Thursday, Josephine Tan will present to Ops Leads on UCSF’s Decision RACI for their local group at 1pm.

0

Christine, Lena

SILS Service Manager

0

Caitlin

SILS All Chairs meeting (recurring agenda item)

Topics for next meeting on July 1?

• Sandboxes discussion among chairs (how will we use them during vanguard, testing, decision-making, etc.),

Decide how to share roles for note-taking, facilitating, monitoring chat, track attendance (lightweight) , etc.

10

Lena

Alma Certification training

Keep this as a regular agenda item for the foreseeable future

Update from Neil on Alma certification training

5

Neil

(Ops Leads) Group timeline

Review email to chairs about group timeline and consider how to make it easy for chairs to respond

15

Ben, Adrian

(Ops Leads) Ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

10

All

(COM) SILS Communications Calendar

Awareness of upcoming communications and anything needed

Ben, Adrian

Work in progress (Com Leads)

• Communication flows diagram

• Local campus groups spreadsheet (announce via SILS-Cohort-L@ucop.edu)

• Blogs

• Virtual town halls

FYI

Ben, Adrian

Work in progress (PM Leads)

• All chairs meeting

• Premortem risk actions

• RACI

• Training webinars on project tools and best practices

• Phase 3.5 report

FYI

Christine, Lena, Neil

Parking Lot

For June 25 meeting at 1pm: guest Josephine Tan will discuss how they are monitoring decisions at their local campus using this Decision RACI https://wiki.library.ucsf.edu/display/SILS/Decision+Tracking

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