2020-07-23 Op Leads (COM) Meeting notes

Checkin/quick updates/anything from slack or email

10

All

• Decision rollups are fixed! Adrian submitted a bug report and the problem was fixed. Thanks Adrian!!

• Communication to celebrate the vanguard data load migration; create a calendar for celebrations and what’s needed – we didn’t take any actions on 7/21 – who wants to do what?

SILS Service Manager (recurring)

5

Caitlin

(Ops Leads) Ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

10

All

SILS All Chairs meeting (recurring)

• Note-taking: Lena

• Facilitating: Lena

• Monitoring chat: Ben, Lena (wait until the end of the speakers talk/obvious pause)

• Track attendance: Lena

Topic for next meeting July 29

Confirm roles

5

All

HOLD FOR JULY 23 - CANCEL THIS MEETING?

What are you doing to reduce the load for your SILS group? Canceling meetings, opting not to do some work that is not strictly needed, forming more small subgroups?

Town hall for UC staff

Decide when to schedule the next one

Confirm if we sponsor and communicate about them ourselves

?

All

SILS project blog (recurring)

Items for the blog?

0

All

Alma Training (recurring)

0

Neil

(COM) SILS Communications Calendar

Awareness of upcoming communications and anything needed

5

Ben, Adrian

Work in progress (Com Leads)

• Communication flows diagram

• Local campus groups spreadsheet (announce via SILS-Cohort-L@ucop.edu)

• Communicating from project to local groups (where to document this?)

• Blogs

• Virtual town halls

• Meetings with chairs on their communication plans

FYI

Ben, Adrian

Work in progress (PM Leads)

• All chairs meeting

• Premortem risk actions

• RACI

• Training webinars on project tools and best practices

• Phase 3.5 report (in progress!!)

FYI

Christine, Lena, Neil

Parking Lot

Premortem actions

Total

55/60