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9-9:50

Zoom https://UCOP.zoom.us/j/93501402188?pwd=aU1BMklrR1ZZK1hOTnYzeWtZR0RUUT09
Meeting ID: 935 0140 2188
Password: 9^Vg.m
Password: 889551
+1 669 219 2599 US (San Jose)
+1 669 900 6833 US (San Jose)
+1 213 338 8477 US (Los Angeles)

Recording: https://UCOP.zoom.us/rec/share/vMt0dZKqrzxJabPo8kz8QqcmDNz7aaa81XcdrqEFmE261eQWfrcVPJUyNnpMnLFM

When you join the meeting, rename your Zoom name to your name + SILS group (Mouseover your participant window, click on the […] dots dropdown to the right of “mute”, choose Rename.)

Attendees

  • Christine Barone, Project co-manager (SILS Chairs co-chair)

  • Lena Zentall, Project co-manager, (SILS Chairs co-chair)

  • Aislinn Sotelo, Shared Governance Task Force

  • Beth Callahan, Public Services EL

  • Carla Arbagey, Acquisitions & ERM FG

  • Carlo Medina, Implementation Coordinators

  • Catherine Busselen, ILS Data Cleanup

  • Cathy Martyniak, RLF SILS Planning Group

  • Claudia Horning, Digital Collections FG

  • Danelle Moon, Archives & Special Collections EL

  • Dominque Turnbow, Internal Training

  • Elizabeth Rodriguez, Fulfillment & ILL FG

  • Greg Ferguson, Patron Data

  • Jess Waggoner, Discovery FG, out

  • Joe Ferrie, Fulfillment & ILL FG

  • John Riemer, Technical Services EL

  • Josephine Tan, Discovery FG

  • Lisa Spagnolo, Acquisitions & ERM FG

  • Liz Miraglia, Resource Management FG

  • Lynne Grigsby, RLF SILS Planning Group

  • Mary Elings, Archives & Special Collections EL

  • Melanie Ramiro, End User Outreach

  • Rachel Jaffe, Digital Collections FG

  • Rikke Ogawa, Public Services EL

  • Sarah Wallbank, Resource Management FG

  • Stacy Brinkman, End User Outreach

  • Stephen Gurnick, Patron Data

  • TJ Kao, ILS Data Cleanup

  • Tom Bustos, Implementation Coordinators

  • Xiaoli Li, Technical Services EL

Guests

  • Ben Alkaly, Communication Operation Leads, chair

  • Chris Shaffer, SILS Project co-chair

  • Günter Waibel, SILS Project co-chair

  • Neil Weingarten, PM Training

Discussion items

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Zoom name

Start recording!

Welcome!

When you join the meeting, rename your Zoom name to your name + SILS group (Mouseover your participant window, click on the […] dots dropdown to the right of “mute”, choose Rename.)

Ben and Lena will be watching chat today.

0

All

2

Quick announcements (shared via Slack)

Deadline for setting passcodes on Zoom meetings was extended to September 27. Meeting passwords (passcodes) are already enforced for all free accounts. For Zoom for Government accounts, Passcodes or Waiting Rooms will be required on October 18, 2020. 

Quick reminder that our meeting notes are public.

1

3

SILS co-chairs update

5

Chris or Günter



4

Timeline review (recurring)

Awareness of what’s happening, coming soon in the project

We are in the Vanguard Phase (June 15 to end of October)

Vanguard campuses: UCB (iii), UCLA (Voyager), UCSB (Alma), UCSD (iii), UCSF (iii), CDL

  • Jul 13-Aug 31: Vanguard Alma training -- includes weekly training Q&A with Ex Libris (will be recorded), organized by topic IN PROGRESS

  • Jul 31: Vanguard data load and forms due DONE!

  • August: Vanguard test load configuration IN PROGRESS

  • Sep 4: Vanguard Alma environment with test data ready for review and testing

  • Sep 17: Vanguard Primo VE ready for review and testing

  • October [date] Alma training workshop

  • End of October: Vanguard completion (estimated) & lessons learned

Upcoming special meetings with Ex Libris

  • Aug 20 - data cleanup for the 4 areas that do not get wiped after the test load: Libraries, Locations, Vendors/ Vendor Interfaces, Resource sharing partners

  • Aug 27 - shared vendors/workflow for e-resources

5

Lena, Caitlin or IC chairs

5

Communication Operation Leads update (recurring)

5

Ben

6

Vanguard testing for non-vanguard campuses

Awareness of how accounts for vanguard environment are created.

Progress of needs assessment survey for non-vanguard campuses to identify use cases for non-vanguard involvement.

Understand FG testing plans: share and discuss

See 7/14 meeting notes.

5

Tom (IC co-chair)

7

Flagging any significant issues (recurring)

5?

8

Questions for Ex Libris

9

Parking Lot

Feel free to add a topic to the Proposed agenda topics page on Confluence

Capture important topics for future discussion

10

Total

50/50

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