2020-08-27 Op Leads (COM) Meeting notes

Checkin/quick updates/anything from slack or email

• Don’t forget to check the Task report for your outstanding tasks and check them off when done.

0

All

(Ops Leads) Ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

15

All

• Continue work for SGTF (from Danielle’s visit 8/25)

• Discuss findings and actions from COL meetings with chairs

• Data security forms - FYI

• Communication recommendations from meetings with chairs

SILS Service Manager (recurring)

0

Caitlin

Alma Training (recurring)

0

Neil

SILS All Chairs meeting (recurring)

• Note-taking: Lena

• Facilitating: Christine

• Monitoring chat: All

• Track attendance: Lena

Topic for next meeting: Sep 9

• review findings and actions from meetings with chairs (Com Leads)

5

All

Canceled 8/26 meeting. Possible topics for 9/9:

• Data security acknowledgement form?

• Ben is working on the Chairs meeting recap (worked on Friday for an hour) to look for patterns and any changes needed. Take to a SILS Chairs meeting on 9/9. Discuss in Ops Leads 8/27.

SILS project blog (recurring)

Items for the blog?

0

All

(COM) SILS Communications Calendar

Awareness of upcoming communications and anything needed

0

Ben, Adrian

• Phase 3 final report, public version – send SILS News (was a message already sent to Slack, Cohort?) Added to the Editorial calendar

• SILS News and cohort email on Melvyl and related services. Context for announcing this news (since it was essentially decided once we made our product choice). Announce along with Primo VE first look.

• Week of Sept. 14 - Zoom password

Wait on Melvyl article to do along with Primo VE in September

Publish P3 final report in SILS News today.

Ben will add announcement about Zoom password

• Ben Alkaly (Unlicensed) to send out a SILS News this week about P3 report
•  

Work in progress (Com Leads)

• Communication flows diagram

• Local implementation teams interviews in blog (see Local group structures from April 2020) - Ben will draft interview questions

• Communicating from project to local groups (where to document this?)

• Blogs

• Virtual town hall for cohort

• Virtual town hall for all staff (start early Nov; quarterly)

• Meetings with chairs on their communication plans

• Celebration milestones and what’s involved

• Communicating the value of SILS

FYI

Ben, Adrian

• Start thinking about SILS Town Hall for All (open to all staff)

Work in progress (PM Leads)

• All chairs meeting

• Premortem risk actions

• RACI

• Training webinars on project tools and best practices

• timeline (extend beyond go-live), identify critical path & intense work periods

FYI

Christine, Lena, Neil

Parking Lot

• Premortem actions (PM)

• Coordinator-level chairs meeting

Wrap up

5

All

Any actions or decisions missed?

Total

50/50