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9-9:50

Zoom https://UCOP.zoom.us/j/93501402188?pwd=aU1BMklrR1ZZK1hOTnYzeWtZR0RUUT09
Meeting ID: 935 0140 2188
Password: 9^Vg.m
Password: 889551
+1 669 219 2599 US (San Jose)
+1 669 900 6833 US (San Jose)
+1 213 338 8477 US (Los Angeles)

Recording:

When you join the meeting, rename your Zoom name to your name + SILS group (Mouseover your participant window, click on the […] dots dropdown to the right of “mute”, choose Rename.)

Attendees

  • Christine Barone, Project co-manager (SILS Chairs co-chair)

  • Lena Zentall, Project co-manager, (SILS Chairs co-chair)

  • Aislinn Sotelo, Shared Governance Task Force

  • Beth Callahan, Public Services EL

  • Carla Arbagey, Acquisitions & ERM FG

  • Carlo Medina, Implementation Coordinators

  • Catherine Busselen, ILS Data Cleanup

  • Cathy Martyniak, RLF SILS Planning Group

  • Claudia Horning, Digital Collections FG

  • Danelle Moon, Archives & Special Collections EL

  • Dominque Turnbow, Internal Training

  • Elizabeth Rodriguez, Fulfillment & ILL FG

  • Greg Ferguson, Patron Data

  • Jess Waggoner, Discovery FG

  • Joe Ferrie, Fulfillment & ILL FG

  • John Riemer, Technical Services EL

  • Josephine Tan, Discovery FG

  • Lisa Spagnolo, Acquisitions & ERM FG

  • Liz Miraglia, Resource Management FG

  • Lynne Grigsby, RLF SILS Planning Group

  • Mary Elings, Archives & Special Collections EL

  • Melanie Ramiro, End User Outreach

  • Rachel Jaffe, Digital Collections FG

  • Rikke Ogawa, Public Services EL

  • Sarah Wallbank, Resource Management FG

  • Stacy Brinkman, End User Outreach

  • Stephen Gurnick, Patron Data

  • TJ Kao, ILS Data Cleanup

  • Tom Bustos, Implementation Coordinators

  • Xiaoli Li, Technical Services EL

Guests

  • Adrian Petrisor, Communication Operation Leads

  • Ben Alkaly, Communication Operation Leads, chair

  • Chris Shaffer, SILS Project co-chair

  • Günter Waibel, SILS Project co-chair, regrets

  • Neil Weingarten, PM Training

Discussion items

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Zoom name

Start recording!

Welcome!

When you join the meeting, rename your Zoom name to your name + SILS group (Mouseover your participant window, click on the […] dots dropdown to the right of “mute”, choose Rename.)

Ben, Neil, Lena, Christine will be watching chat today.

0

All

2

Quick announcements (shared via Slack)

0

3

SILS co-chairs update

5

Günter



4

Timeline review (recurring)

Awareness of what’s happening, coming soon in the project

We are in the Vanguard Phase (June 15 to end of October)

Vanguard campuses: UCB (iii), UCLA (Voyager), UCSB (Alma), UCSD (iii), UCSF (iii), CDL

  • Certification: Alma (Nov 20) & Primo VE (Dec 18)

Upcoming meetings with Ex Libris

  • 10/22 Aeon (UC-led)

  • 10/26 NO MEETING WITH EXL

  • 10/29 Integrations overview

  • 11/2 NO MEETING WITH EXL (VANGUARD ICS ONLY)

  • 11/5 Implementation phase kickoff

Training:

  • Another round of Alma Training starts in November. Stay tuned for more news from Internal Training.

  • Schedule of all Ex Libris meetings for the Implementation phase on Confluence in the IC space.

  • Comingn soon…a new calendar invite for the Monday meeting with Ex Libris (1-2pm, project update & training Q&A) will be sent with the new Q&A dates and Basecamp links to post questions.

    • Sending it to the whole SILS cohort to save chairs the trouble of forwarding it to their groups.

    • Still need to forward to local campus implementation staff and anyone taking the fall training.

Reminder: Implementation Timeline on Confluence for staff without access to Basecamp.

5

Lena

5

RLF Configuration Task Force

Awareness of the work of this task force with Q&A

15

Cathy, Lynne

6

Managing expectations

Understand how frequently cohort members are being asked to answer questions about future workflows/scenarios/policies.

Share how you are managing expectations and responding to these inquiries. (open discussion)

15

Christine

7

Communication Operation Leads update (recurring)

Awareness of communications activities

10

Ben, Adrian

  • SILS value propositions

  • FYI. Next SILS Town Hall for All is Nov 2

  • FYI. Next SILS Town Hall for cohort is Nov 17.

8

Flagging any significant issues (recurring)

0

9

Parking Lot

Feel free to add a topic to the Proposed agenda topics page on Confluence

Capture important topics for future discussion

10

Total

50/50

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