2020-10-23 PPC Meeting notes

UC systemwide shelf-ready proposal provided by YBP/GOBI

Review and disucss the proposal

Compile a ist of questions about the proposal - a speical meeting will be scheduled with YPB/GOBI

25

Michael Walmsley, Xiaoli

Background documents:

1. Formal Pricing Quote for the UC System

2. OCLC Plus Formal Pricing Potential for UC System Libraries

Questions for YBP:

1. Existing YBP records purchsed by campuese: can we load them into NZ regardless the outcome of the proposal?

Questions for internal discussions:

1. Is the proposal acceptable? Do we want to negociate different levels of services, for example, do we need Marc Enrichment Services (p.4) or Gold Plus

2. What share-cost model would we use if we would implement the proposal?

Proposals for Marcive

Review and discuss the summary of the proposal

20

Xiaoli and Liz

Background document: UC Marcive Proposal Summary

Questions:

1. For new records sent monthly by Marcive, do you support Option 1 (C4)?

2. For changed records sent monthly by Marcive, do you support Option 2 (D5)?

3. For backfiles, do you support Plan A (B2)?

4. Is it acceptable of having campuses exclude their legacy Marcive records from the migration since backfiles will be loaded into NZ?

Check-in / updates

Information sharing and problem-solving

25

All

Will your group be able to make all the decisions by 10/30? If not, what’s your plan o complete them and when?

AEFG: Making progress on testing, with late-in-cycle “coalescing” of decision page documentation. Priorities for 10/30 are 1) E-Resources/P2E related page; 2) CDL/NZ/IZ workflow page; 3) Shared Vendors outcome page (input leaning toward not implementing this, AEFG is deferring testing this directly due to effect on Vanguard instance). AEFG also proposing a P2E-related wider group discussion during November.

Discovery:

Fullfilment FG:

RMFG: Wrapping up decision pages. 2 left before the October 30 cutoff and then the focus will be OCLC updates and NZ load order. Everyone has been working extremely hard and hoping that we can cancel a few meetings in December/January.

PSELG: information gathering phase for the recently posed question: Should we, as a system, use CDI to manage OA resources?

Add updates ahead of the meeting

Decisions needed

Review and approve decisions

10

Liz

Approve the following two decisions:

(Test load) Local RLF bibliographic record migration

(Test load) Bibliographic records to leave out of the NZ

PM Update

10

Xiaoli

• Available dates for special meetings:

  • Oct 26 (1 hour) - joint PPC-IC meeting on technical communication: see the email sent by Christine.

  • Oct 29 - Technical 3rd party integrations overview presentation by Ex Libris

  • Nov 2 - ICs will meet with EXL to talk about lessons learned from during the VG process. Are you interested in joining? (you could talk about things like: were enough time for testing? Is there anything we could do differently?)

• Implementation phase Ex Libris meetings upcoming:

  • Nov 5: Kickoff Full Implementation

• Migration meetings that may be of interest:

  • Nov 18 at 11-1 eResources

  • Nov 19 at 10-12 CDL IZ & NZ

  • Ask Lena if you would like her to forward the invite to either meeting.

Homework

Parking Lot

• Revisit “Lessons Learned” meeting idea in November

• January 2021: Testing continuity of service: https://docs.google.com/document/d/1A5dr_sFqBLPwuBwpqLg1mplQBwcPqwoIWrG9nwvimEg/edit

TOTAL

90/90