2020-11-12 Fulfillment & ILL FG Meeting notes

Date

12 Nov 2020 11:00 AM

Attendees

Mark Marrow , UC Berkeley
Jason Newborn , UC Davis
Linda Michelle Weinberger , UC Irvine
Elizabeth Rodriguez (Unlicensed) , UCLA
Sahra Klawitter , UC Riverside
Micquel Little (Unlicensed) , UC San Francisco
Scott Hathaway , UC Santa Barbara
Joseph Ferrie , California Digital Library
Kristen Cardoso (Unlicensed), UC Santa Cruz
Judea D'Arnaud, UC San Diego
Joe Ameen , UCM (Liaison) NOTE TAKER

Absent

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions
1	Check-in/ Updates	PPC meeting updates and review of any action items from last meeting Quick share of any local team updates		All	STRATEGICALLY PLACED REMINDER FOR ELIZABETH TO RECORD MEETING
2	RLF Ghost Records Discussion	Records Retained for Items Deposited in RLFs		All
3	Draft Fulfillment Configuration Forms	https://drive.google.com/drive/u/3/folders/1lyS4bL08ilj-07tvrGhm3VYxz5sksJEY?ths=true		All
4	Decisions Pages	(TEST Load) Strategy for Resource Sharing with WorldShare ILL (Post Go-Live) Alma/VDX NCIP Integration		Joe
5	Group Testing Session	We’ll be spending this meeting testing together. https://docs.google.com/document/d/1VNCSxZjy_v0I26LNDVHIJ0YJs9ZspDWQdBr20hRZ3VU/edit https://docs.google.com/document/d/15JkA3P8hBqoVmxswqNIsCX1evnOBywujk7CHyclL2b0/edit https://docs.google.com/spreadsheets/d/1bUjEXKsrlnxASwoYzjm-DmZNpAAnxUge5eR0o9rXDsI/edit#gid=103680270 https://drive.google.com/drive/u/3/folders/1S_UJPBKDBbhIr2C-jEi05_r4076SkQJE?ths=true		All
6	Parking Lot				There are some questions around what other things this group might add to the parking lot. Expiration dates and whatnot. We may need to revisit our discussion regarding what fields are passed between campuses in the Network Zone. (Name, email, expiry date, etc.) The ICs were asking for more information about the GES, the decisions around it and how it might be set up. There may be a way to use Iliad as a lender of a last resort and tie that into VDX with an adapter.	Members can add to the parking lot issues that they feel need to be considered or tracked.
7		DDS Decision Page (Test Load) Document Delivery Service (DDS) Setup Config forms - local campuses
8	Harmonization work	Continue our discussion and come up with loan periods to propose for fulfillment network/locally https://docs.google.com/spreadsheets/d/1-W2psaW6GsgOTD1ByTHRF00bikcnVR6W/edit#gid=1939968629
9		Total	x/x

Future agenda items

Form requested by Ex Libris: what is our role in completing the form? what is the role of local implementation teams? (see https://drive.google.com/file/d/1MbLg08j5grFfaCMGQ9Pde1UBmw06UAqf/view?usp=sharing )

Discussion with Discovery team about naming/labeling of UC Interlibrary Loan button.

Should we modify our decision page to recommend “Lender of last resort” as the preferred ILL integration model.

SILS ILL CKG and/or town hall resource sharing demo.