2021-02-05 PPC Meeting notes

Check-in / updates

Information sharing and problem-solving

10

All

TSELG: the group reviewed the revised GOBI proposal for systemwide contract for cataloging services (OCLC Plus). The proposal will be presented to Shared Content Leadership Group (SCLG) for approval. Marcive proposal will also be presented to SCLG this month.

RMFG: reviewed our earlier decision pages to figure out what else needs to be tested/reviewed in test load. Still refining some collaborative workflow documents. Next week will be providing some feedback for Discovery and taking a look at how to handle Digitization workflow testing.

Discovery: discussing how CDI EasyActive will affect discovery user experience (more detailed discussion notes); plan to rename “Everything” scope (agreement upon “Articles, books, and more”) that searches IZ + NZ + CDI; awaiting feedback from RMFG, AEFG, and Fullfillment-ILL FG on Discovery’s draft Decision Page for Default Primo VE Search Profile Configuration; discussing how to test the various ways to provide WorldCat access.

PPC/IC Subgroup A: Met with ExLibris today and discussed some options for increased communication and potential changes to meeting structures

MVP

Share the experience using the MVP document

Have any item on Systemwide Work sheet been moved to the MVP document?

MVP lightening round is happening next week at SILS Chairs on Wednesday 2/10. Any questions?

10

Xiaoli

MVP document

Systemwide work - running brainstorm

Test Load

What testing each group will do? Is it necessary to have a Testing Worksheet for PPC like the one we had for vanguard?

When can we share the document Collaborative Workflow Testing and with whom (cohort and beyond)?

Are there any documents and/or decision pages needed?

Alma test environments potentially arriving on 2/12 moratorium is still until 2/25

30

All

Vanguard Testing Worksheet for PPC

Collaborative Workflow Testing

RMFG NZ roles document

Approve/decide how to route

10

Liz

RMFG identified these processes as needing a direct NZ login. CDL asked that the group outline frequency and suggested staff (CDL, campus, or both) to start a dialogue about what our options might be. Once PPC approves, how best to route this to CDL for further discussion?

https://docs.google.com/document/d/1MQPjVHIU-DYmY_suqSfAoGKSopF2LhSctB02LgmNpL8/edit?usp=sharing

What needs to be in OCLC?

Do we need to catalog everything in OCLC?

Is OCLC record number still very important that we need to have it in IZ/NZ?

15

All

• Next steps:

  • do an environmental scan - what are other Alma campuses doing? What is the impact of moving away from OCLC?

    • Groups that would start:

      • RMFG

      • ACQ-ERM

      • Discovery

      • Special Collections

    • bring findings back to PPC

Proposal to form a Configurations Subgroup

Discuss whether we think a configurations subgroup is necessary, and if so, who should be members.

10

A few weeks ago at a SILS Chairs Mtg, someone suggested that there be a Configurations Subgroup. Discovery co-chairs met this week and agreed such a subgroup would be beneficial. Josephine drafted this proposal per the PMs' request - 

PROPOSAL:   Create a Configurations Subgroup

DESIRED OUTCOME:

Have one group make sure configurations are being done correctly and consistently

WHY:

• An effective method to check configurations that especially will affect harmonization

• To keep an eye on how configurations made by one group can affect the work of other groups

• A good way to create quality control of configuration tasks

• What is discussed and documented can provide future training materials for Internal Training Subgroup to incorporate into a training infohub

WHY NOW:

• In anticipation that initial configurations will be adjusted during test phase, a designated subgroup taking an overarching view of configuration can improve workflow of all FGs from test load and cutover.

PM Update

Awareness of what’s happening / coming soon in the project

5

Christine

List of meetings on Basecamp

• Can we cancel Office Hours if no questions are submitted by end of day the Monday before the meeting?

• Next Thursday, “What to expect when Ex Libris delivers Alma environments” (Feb 11) & “Using Alma for Data Review” (Feb 25) meetings will be combined together on Feb 11.

• Reminder that the MVP lightening round is happening next week at SILS Chairs on Wednesday 2/10.

Homework

Parking Lot

• later in 2021: Testing continuity of service: https://docs.google.com/document/d/1A5dr_sFqBLPwuBwpqLg1mplQBwcPqwoIWrG9nwvimEg/edit - this may need a special group to test and discuss how this will be done in the SILS environment and who will manage it.

• For January: CDL shared services

  • Who from CDL should PPC liaise with?

  • Can CDL create a list of shared services that they will be providing? Would like to create a document that could be shared with cohort.

  • What services is CDL currently doing? What services will CDL be providing in production?

TOTAL

90/90