2023-05-04 Meeting notes

Record: Michelle

Announcements:

ExL releasing sizable list of enhancement May 7. Sandbox release was 4/24 (schedule):
https://knowledge.exlibrisgroup.com/Alma/Release_Notes/2023/April_2023/May_2023_Release_Highlights

Share announcements

5 min

Note taker: Kevin
Timekeeper: Sarah Sheets

• May 7 ExL enhancements

• No mtg May 11

• UCLA getting new e-resource staff person, beginning 5/22

Sharing of E-Resources Licensing Information Across UC
Decision Page

Goals in escalation

Edited Decision Summary

CDL feedback

10 min

• CA: OA group is seeing lots of decisions needed from groups that don’t really exist. Potentially need other groups, but everybody is already overstretched, so not sure how to address

• SL (CDL): reminder on scope of legal issue: campuses sharing unredacted licenses with each other. Are campuses independent or parts of a whole (UC Regents)? Can we do it informally, or have to go through Counsel.

• SL (CDL): Notify CDL when more changes are made, so staff can review before sending to OT. May need to separate questions of licensing within Alma vs. licensing in general

• Need to include technical limitations of Alma, to indicate that this isn’t a SILS issue.

• SL (CDL): Add some clarification as to why this isn’t an ERES issue to solve.

• Jharina to take first pass incorporating discussion from today

• Paula Pascual to revisit/reword and send out for another review

Local E-resources practices chat/clearing house
https://uc-sils.atlassian.net/l/cp/EDXa1bRs

Best practices for CZ updates (Natalee) [see new releases]

Local management of Title Transfers (Michelle)

40 min

Previous notes in deliverable

• MP: Possible next deliverable - e-resource troubleshooting communication

  • JK: Phase 4 had lively Slack channel, but got deleted during transition to Phase 5. There’s a SILS Community Slack, but doesn’t have e-resource channel, so possible path forward. Wouldn’t be responsibility of ERES to answering questions, just a space to ask questions of other colleagues.

  • CA: Possible to have a moderator, in case questions need further investigation, escalation

  • MP: Will bring up at All Chairs

• SL (CDL): Need permission to create a channel on Community Slack?

  • SL (SC): Not sure if necessary, but probably good practice to inform

ROUND ROBIN

• JK: nothing stands out right now

• SS: amorphous blob - nothing stands out right now

• JD: nothing major pressing. For deliverable for sharing e-resource practices/issues (email, Slack, etc.), would be good to have an official venue to document issues as they arise rather than having to remember to bring up at meetings

  • SL (SC): for Slack channel, good practice if people add what department they work in, to provide some context for their perspective/expertise

  • good for channel to be joint acq/eres forum

• KB: minor issue with some ProQuest historical papers being listed twice.

  • Not in Merced

  • UCR has a few

• MP: Davis lost access to some titles due to title transfers (example - journal of nutrition). Proactively monitoring transfers, and setting up local subs for high use titles - to be reevaluated later

Wrap Up

Review actions and decisions

10 min

• Next meeting May 4

Parking Lot

Capture important topics for future discussion:

• MP will update multi-collection decision page

• JP will update licensing decision page
  

Paula Pascual to update licensing page

Michelle Polchow to update multi-collection decision page

Total

60/60