2020-12-03 Meeting notes

Date

03 Dec 2020 2-3:30 pm

Attendees

Discussion items

	Item	Desired Outcome	Time	Who	Notes
1	Check-in / Logistics	Report any major changes in availability / circumstances Anything to report regarding progress on your forms & data files?	10	Carlo
2	ILS Data cleanup / Patron Data groups / PPC	Patron Data (Carlo) ILS Data Cleanup (Tom): Co-chairs will join ICs once a month on 3rd Thursdays. TJ Kao will join! PPC: All-decision Rollup Of potential interest: IC group "consulted" decision rollup Test load: PPC decisions for Test Load	5	Chairs	Patron data: ILSDC: PPC: NZ load order was approved 11/20 and shared by Liz M via IC slack. Also posted to Basecamp. SILS Chairs: Introduction to MVP by Xiaoli.
3	Timeline review / PM update Post questions in Basecamp as they come up. It’s open 24/7! Questions should be posted to Basecamp 2 weeks ahead EOD Wednesday for special meetings and EOD Monday for Thursday standard office hours. working copy week-by-week timeline with testing, data cleanup Timeline Feedback Plan for the process of approving the timeline with ICs	Stay up to date on timeline / deadlines: Basecamp To-Dos and share FYIs Confluence Implementation Timeline Report back from Nov 23 Alma Consortia Advisory Group meeting (ACAG).	10	Lena	Report back from Nov 23 Alma Consortia Advisory Group meeting (ACAG).
4	Technical communication & engagement next steps https://docs.google.com/document/d/1sI5GAZCMFdyXn8UWoOa01dk6N_mjKVXamNUrj2Iizp4/edit#	Report on progress. Ask questions. Subgroup A “expertise” (Carlo, Lynne, Liz M) Deliverable: Create a document by the end of Nov to be shared with ExLibris. Subgroup B, part 1 “questions how to” (Tom & Carlo, Greg to create a seed document; crowd source) Subgroup B, part 2 “external resources” (Lakshmi)- Deliverable: build list of resources over time on Confluence so it’s available to all Subgroup C: PPC and IC co-chairs will bring suggestions to Steering.	20	Carlo, Tom	Subgroup A: Carlo, Lynne, Liz M Subgroup B: Carlo, Tom, Greg Subgroup C: no progress to report.
5	IC-hosted Printing-palooza meeting Use an IC meeting for a UC-led printing meeting. Alma campuses will present. Open it to FGs and local staff. Record the meeting.	Report on progress. Date confirmed: Jan 14 at IC meeting Next steps: Create Zoom meeting (Done! use existing IC meeting) Identify facilitator: Jeremy, Ramon Draft talking points: Greg Draft agenda: Greg Invite speakers: managed by each Alma campus IC. Send meeting invite with Zoom link; invite Ex Libris via Marci: Tom Announce meeting (slack, email, etc.): Tom Add meeting to Confluence meeting page & meeting recordings: Tom Create a spreadsheet survey to show the kind of printing that is being done at each existing Alma campus: Jeremy, Ramon. Must request access to the sheet.	10	Tom, Jeremy, Ramon
6	Misc. Followup	Integrations email to CIOs: From 11/19 meeting notes - The question also arose regarding how this email became a need in the first place. Nobody really had an answer. It seemed like all IC’s have had good communication with their respective IT groups.	5	Tom	Discussed at an earlier IC meeting but I’ll repeat it: The impetus for this email to CIOs was the phase 4 premortems where not communicating early enough with IT/CIOs was identified as a risk. Todd Grappone on the SILS WG offered to work with Adrian Petrisor (Com Leads) to draft a template email to mitigate this risk. Reason #2: CIOs have asked on several occasions to be kept informed about SILS. The template email was an easy way to make sure this happened consistently across all campuses. ULs were cc’ed so they were aware the communication happened.
7	Other / Homework		0
8	Questions for Ex Libris PM		0
9	Parking lot		0		Reminder about the UC-Alma group as we get closer to test load (great place to post questions!)
10		TOTAL	60/90