2023-1-17 All Chairs Meeting notes

Attendees

Tom Bustos, Operations Team (co-chair)
Stacy McKenna, Acquisitions Operations Subteam chair
Michelle Polchow, eResources Operations Subteam chair
Jesse Kruppa, Discovery Operations Subteam chair
Ross Anastos, Fulfillment Operations Subteam chair
Alison Ray (CDL), Resource Sharing Operations Subteam chair
Liz Miraglia, Resource Management Operations Subteam chair
Caitlin Nelson, SILS Operations Center at CDL representative

	Item	Desired Outcome	Time	Who	Notes
1	(STANDING ITEM) Subteam Roundup	Check-in on OSTs - capture any shared issues or cross-team task	5	Team	F OST ACQ OST - mtgs start back up 1/23/23, mostly in holding pattern pending CDL procedure development RM CMOS - start meeting later this week; no news yet. RS OST: Concluding Tipasa Pilot, including defining next phases & contingency plans (delays) if Tipasa not ready for summer. Three other active projects on track ERES - initiated ‘steering committee’ leadership role, Tamara takes leave next month until July. Committee - Chair + Sherry Lochhaas (CDL), Sarah Sheets (UCM) and Jharina Pascual (UCI)
2	Questions from Slack	FYI on anything quick that came up	5		EIMP getting up and running - how to make sure we liaise with with as needed? Let’s invite the project team chairs to a regular meeting (everyone all together) for updates. (Also note: rosters and confluence needs updating & cleanup)
3	ExLibris Support Call update	FYI on the discussion from December Support Call	10	Tom / Caitlin	Tipasa related concern regarding the integration was really caused by a Santa Cruz implementation of the integration. However, this exposed the need to flag integration tickets for escalation to ExLibris. When opening an integration related ticket, please be sure to highlight this in the subject line. For example, this could have been tagged as “OCLC Integration”. If your folks are concerned with tickets being closed without any updates, please let them know that they can reopen the tickets. If there is a feature that should be working and ExLibris is stating that it is broken and will not be worked on further, please let us know. We saw this happen in the past, but found there was a “parallel” ticket from another customer with a fix date identified.
4	SILS membership turnover	Discussion about what might come up in the future - update from the Operations Team	15	Tom / Caitlin	Staff turnover comes up in July, so thinking ahead to what those procedures will be. Also thinking about cleanup / prep that would be appropriate. What would current chairs like to have for support for the next few months? Lessons learned for vice chairs? Kickoffs Chair “training” for new chairs / facilitation training? How to do work handoffs in June-July 2023
5	Ex Libris Analytics Idea Exchange	Discuss what kind of comments to put on this idea	10	Gem Stone-Logan / Team	(Start at 1:30pm) https://ideas.exlibrisgroup.com/forums/308173-alma/suggestions/40155142-ability-to-run-analytics-reports-on-alma-configura
6	STANDING - Work Plan Directory review		5	Team	Work Plan Directory
7	ExL Support Call Questions for the next call (12/19)	ExLibris / UC Library Support call Monday, December 19th. Do you have any questions that would be appropriate for a consortial call with the North America Support Team? Specific Tickets that need to be addressed?	10	Tom/Team	feel free at any time to reach out to UC side of this team SILS SM (Caitlin), OT chair (Tom), OTvhcair (Jackie), NZ Admin (Gem SL)
8	Parking Lot	Capture important topics for future discussion
9		Total	55/60