2021-09-22 ACQ/ERM FG Meeting notes

Assemble

Getting situated, reviewing agenda, roles

2

Lisa S.

Admin Items

• Announcements

• Other

3

Lisa S.

Remember to check/add your out dates in our tracker

Updates: specifically from PPC (and other SILS groups)

Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.

10

Lisa S. / Others

PPC : no meetings 9/10 or 9/17

• Analytics Proposal Update

  • Still in progress: looking at taking an emergent approach, to assess needs as we go; possibly with an Analytics Point Person from each FG

  • Phase 4 vs. ongoing

  • (Test load/Go-live) Requesting the creation of NZ Analytics reports from CDL (earlier page for NZ-level requests)

  • Communication about this should be coming out soon

Add Analytics Proposal Update to our next agenda to discuss further, once more details are finalized

TSELG Request for Licensing

Shaping response/actions for TSELG request related to licensing

15

Lisa s. / all

Related to 005.

Draft sketch of response with areas to consider:

• Bandwidth while our FG members are dealing with post-migration projects - this could be something Phase 5 group could take on

• Question of whether we can share unredacted licenses

• Linking the license to another record in Alma - POL

Lisa S: Consult with Ellen and Lisa M. to see if we can share unredacted licenses

Reviewed MVP Work

Review/refinement of past decision pages and related functional areas for updates, additional documentation, etc.

20

All

E-Resources-related (e.g., 001 and 002)

• CDL recharges: coordinating with identifying CZ collections for attaching campus POLs?

  • Use of NZ for attaching POLs (002) - coordinating “production” testing? What is the process for linking our POL from our local suppressed record to one in the NZ?

  • Need to test linking in the sandbox then use a sample case in production to test what will happen with Analytics

• Reporting Codes: testing use for CDL/campus Analytics - what is needed to confirm this as use case for intended NZ-IZ connection? what are local campus needs? are there other ways to get at this data?

  • Can we reserve just one code for CDL use instead of two?

Any 003 Import Profiles adjustment, other RMFG-coordinated pieces

• Norm rules for local needs

Form a sub-group to workshop on linking to NZ e-collections: meet this Friday 9/24 at 11am

Paula Pascual to host workshop on 9/24

Lisa Mackinder Consult with Adriana and Gem to see if needs can be met with one reporting code reserved for CDL use

Electronic Resources Updates

Ensure AEFG awareness of subgroup activity, major issues for review/input.

15

Lisa S. / others

Outbound Linking Workshops - 9/22

• Spreadsheet of updates to be maintained on weekly basis.

Other e-resources related:

• Factiva, other CDL-coordinated work

From 9/1:

Lisa M will follow up communication among CDL;

Lisa S with discovery and end user and PPC groups.

Continued MVP Work

9/22: Progress Update and Assessment for Next Work - as able

10

All

• See “Old” MVP document for items.

• Timeline

• What do we want to prioritize next? (being mindful of CDL workload)

  • MVP 012 Proxy use : Lisa S. sent out poll to campuses on 8/9. Campus input on proxies.

  • MVP 007, 009 Systemwide reports and usage statistics.

  • MVP 005 - Licensing: Can start to shape re: standard license terms (see TSELG query)

    • UCD License Record and Terms Data Entry Document

    • UCD Alma Config for License Terms

Everyone: what other issues do we want to look at for the remainder of SILS Phase 4?

• Lisa S. to mark MVP 012 as Done / should have brief decision page to represent item.
• All: enter in reports on Analytics Reports Capture doc - as able.

Off-boarding

Introduce, fold in as recurring item to prepare for hand-off

5

Lisa S.

• Post Mortem (first pass)

• Hand-off (template doc)

• Documentation (review of Google Drive space) - Folder Created for when we start to move things

Wrap-up

Identify/confirm next actions

5

All

Another show and tell?

Parking Lot

To save for future discussion

85/85

Licensing discussion: Need to build out timeline, investigate what data can be exported, what we need to have in place. // Assessing for Phase 4/Hand-Off

Training placeholder: EDI invoicing.

Analytics: look into doing an internal training session once MVP decision pages are done - NOTE SILS-Wide Analytics sessions in September / / Assessing for Phase 4/Hand-off