2022-02-14 Meeting notes

Welcome/Assemble

Allowing people to join from other meetings, etc.

1-2

Report on Combined ACQ & E-Res Chair Meeting

Reviewing information as provided from Adriana & determining local questions.

30

Adriana

• Sharing of CDL-based communications & documentations between local departments, groups, etc.

  • Possibility to use listservs for this purpose, or other communication channels.

  • Can information be embedded into Alma (payment & financial information, collection & title information) and then pulled for reports & reconcilitation?

  • Should local campuses review how internal workflows/communication channels are organized?

• Considering CSU and NZ/IZ perspectives on how to create, manage, maintain, & communicate consortial resources. Can we/should we have a similar effort to re-org our processes?

• Could use Sandbox to test functionality -

  • “IOP eBooks 2021 Collection” as first test collection of a new defined book collection without good CZ coverage.

  • Can also use Nature Journals for an example of messy/complicated charges based on separate cost-shares for a journal package.

  • Can find sample “maintenance fee” (Adriana) to provide as sample.

Adriana will provide three samples of potential workflows between CDL/local campuses to try in new Sandbox.

Review of Google Drive Phase 4 hand-off items.

Getting familiar with resources.

15

Lisa S. / Adriana

Google Drive for Acquisitions and E-Resources collective subteam.

Phase 4 AEFG Handoff docs:

• AEFG Post Mortem

• Doc on CDL/Campus E-Resources Workflow/Record Structure

• Doc on Licensing

• Doc on Reporting/Analytics

AEFG Decision Pages on Confluence (link goes to all of them), then in particular:

• 001 - Electronic Resources Practices: Linking IZ Orders to Relevant CDL E-Collections

• 002 - Campus Purchase Order Practices for CDL and Related Local E-Resources

• 003 - Vendor Bib Records/Overlay Rules and Import Profiles

Notes from 2/7:

Review of 001. Discussion of how to consult locally to feel informed re: decision-making.

• All: review E-Resources Team Meeting Notes from 2/3 esp. the CSU workflow links.

Team Charter

Continuing formulating Team Charter for roles, purpose, working methods.

20

All

Discussion of Slack, roles, other charter content.

• All: think on Team Charter objective and develop draft in Google Doc
• All think about other elements on Team Charter.

Wrap Up

Review actions and decisions

5

Parking Lot

Capture important topics for future discussion

Total

50/50