2020-07-16 Fulfillment & ILL FG Meeting notes

Check-in/ Updates

PPC meeting updates and review of any action items from last meeting

Quick share of any local team updates

All

• STRATEGICALLY PLACED REMINDER FOR ELIZABETH TO RECORD THIS MEETING

• Reminder- Fulfillment Training office hours Monday 7/20.

• Alma Essentials training modules will be repeated again in November in preparation for the test environment delivery to us all on Feb. 5

• Vanguard testing for non-vanguard campuses

  • Ex Libris will give us one sysadmin account for every instance (5 IZs + 1 NZ); those sysadmin accounts can then create as many local accounts (of any privileges) as needed. There will also be access to analytics.

    • So, it’s possible to create non-vanguard accounts as needed.

  • But - we need to find out what’s actually needed!

    • ICs / PMs will be conducting a needs assessment survey for each non-vanguard campus to identify use cases for non-vanguard involvement.

    • PPC / FG chairs will be identifying use cases for functional group testing that would involve non-vanguard members.

  • Once we have a list of the use cases / needs, we can make a plan to accommodate them.

    • Possible solutions:

      • Shared accounts for non-vanguard staff?

      • “Vanguard Buddies” where a VG campus hosts a non-VG campus staff

      • Demos or show and tells from VG campuses

      • Pair or group work with VG and non-VG members doing testing

• RLF group discussion

Harmonization work

Continue our discussion from last week. Remaining campuses share why current loan periods are set up the way the are https://docs.google.com/spreadsheets/d/1-W2psaW6GsgOTD1ByTHRF00bikcnVR6W/edit#gid=1939968629

Placeholder for decisions page in the google space

All

Configuration Form Review

• Configuration form review question from ICs https://knowledge.exlibrisgroup.com/Alma/Implementation_and_Migration/Implementation_Guides

• ICs have asked us to take a look at the implementation forms before they are disseminated to campuses. The goal being to identify potentially important areas.

All

• PMs are getting clarification on how many times the configuration forms will be submitted during the project. This will give us an idea of how easy it will be to re-configure things from Vanguard to Test to Go-Live. The question will be answered at the July 30th Configuration meeting

Parking Lot

DDS Decision Page (Vanguard) Document Delivery Service (DDS) Setup

UCI DDS Demo with Fulfillment and ILL FG Aug 13th meeting

Feedback received on this:

An additional operation factor may be needed. (Item type)

Parking Lot

How to integrate an ILL broker with Alma decision page (Vanguard) Decide how to integrate an ILL broker with Alma

July 30th vote date

• Sent to Discovery Team

• Check in with Jason to see if he was able to get some information related to the Davis/Hathi Trust integration.

Total

x/x