2020-07-16 Fulfillment & ILL FG Meeting notes
Date
Jul 16, 2020 11:00 AM
Attendees
@Mark Marrow , UC Berkeley
@Jason Newborn , UC Davis
@Linda Michelle Weinberger , UC Irvine
@Elizabeth Rodriguez (Unlicensed) , UCLA
@Sahra Klawitter , UC Riverside
@Micquel Little (Unlicensed) , UC San Francisco
@Scott Hathaway , UC Santa Barbara
@Kristen Cardoso (Unlicensed) , UC Santa Cruz NOTE TAKER Backup
@Joseph Ferrie , California Digital Library
@Joe Ameen , UCM (Liaison) Note Taker
@Judea D'Arnaud , UC San Diego
Absent
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
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1 | Check-in/ Updates | PPC meeting updates and review of any action items from last meeting Quick share of any local team updates |
| All |
We might consider tagging other groups in decision pages. |
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2 | Harmonization work | Continue our discussion from last week. Remaining campuses share why current loan periods are set up the way the are https://docs.google.com/spreadsheets/d/1-W2psaW6GsgOTD1ByTHRF00bikcnVR6W/edit#gid=1939968629 Placeholder for decisions page in the google space |
| All | Categories will be added to the Google Sheet based on the Configuration Form. UCSF seems willing to adjust their loan times. UCM is on the semester system, loan times for undergraduates are longer than that time frame. The rest of the categories are set at 1 year. There is some flexibility. UCSB seems open to harmonization. UCSB is already on Alma. Due dates are set based on expiration date. Uses limited auto-renewals. UCSC used to auto-renew for faculty and staff. They still do unlimited renewals but they are no longer automatic. UCR has automatic renewals set for faculty. UCB renewals are based on the loan period. Undergraduates get 11 renewals, Faculty get 7. This pencils out to about a year or three years, respectively. These renewals are not automatic. Current UCB setup restricts users from placing and ILL request for something available locally. UCLA is flexible and willing to move upward. This effort might inform or be the same as the harmonization for the FZ users. It’s unclear how the ROTA templates will work with a Title based system. |
| Members should fill in the required information. |
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3 | Configuration Form Review |
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| All |
| Elizabeth will update the page and group member should update for their campuses. |
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4 |
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| There are some questions around what other things this group might add to the parking lot. Expiration dates and whatnot. | Members can add to the parking lot issues that they feel need to be considered or tracked. |
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5 | Parking Lot | DDS Decision Page (Go-Live) Document Delivery Service (DDS) Setup UCI DDS Demo with Fulfillment and ILL FG Aug 13th meeting |
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| Feedback received on this: An additional operation factor may be needed. (Item type) |
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6 | Parking Lot | How to integrate an ILL broker with Alma decision page (Vanguard) Decide how to integrate an ILL broker with Alma July 30th vote date |
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7 |
| Total | x/x |
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Future agenda items
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