2020-12-3 Fulfillment & ILL FG Meeting notes
Date
Dec 3, 2020 11:00 AM
Attendees
@Mark Marrow , UC Berkeley
@Jason Newborn , UC Davis
@Linda Michelle Weinberger , UC Irvine
@Elizabeth Rodriguez (Unlicensed) , UCLA
@Sahra Klawitter , UC Riverside
@Micquel Little (Unlicensed) , UC San Francisco
@Scott Hathaway , UC Santa Barbara
@Joseph Ferrie , California Digital Library
@Kristen Cardoso (Unlicensed), UC Santa Cruz
@Judea D'Arnaud, UC San Diego
@Joe Ameen , UCM (Liaison) Note Taker
Absent
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
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1 | Check-in/ Updates | PPC meeting updates and review of any action items from last meeting Quick share of any local team updates |
| All |
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| Elizabeth will share the document link for MVP ideas via Slack. |
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2 | Draft Fulfillment Configuration Forms | https://drive.google.com/drive/u/3/folders/1lyS4bL08ilj-07tvrGhm3VYxz5sksJEY?ths=true Questions about the form to discuss:
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| All |
DDS will need to be tested in the Test Load. It looks like only the lender can initiate an item recall.
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3 | Questions from UCI |
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| All | It does not seem like notes made locally to a FN patron record will be seen on their main campus. This will need to be tested. There might need to be some harmonizing around what fields and information is transmitted through the FN. Billing would be lender based. Harmonizing replacement costs might require a recharge process. Different campuses have different default costs for replacing items. |
| Set up a special meeting with ExL in January to go over the AFN forms. |
|
4 | Decisions Pages | (Test and Go-Live) Strategy for Resource Sharing with WorldShare ILL Any updates from Joe’s testing |
| Joe |
Mapping will have to be configured between processing and pick-up locations in VDX and Alma. We will try to test this next week before the Vanguard is shut off. Joe and Mark will work together to get Berkeley set up. There are some hacks used for library-use only items that can’t be checked out and back in because it will kick off a return process. This will have to be figured out for ExL. Davis tried creating a “Reading Room” circulation room. This was difficult for circulation staff to manage. There is now a transit step between ILL and the circ desks that allows the item to be checked out again before initiating the return process. |
| Change the decision page reflecting that this process can work. |
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5 | Group Testing Session | We’ll be spending this meeting testing together. https://docs.google.com/document/d/15JkA3P8hBqoVmxswqNIsCX1evnOBywujk7CHyclL2b0/edit https://docs.google.com/spreadsheets/d/1bUjEXKsrlnxASwoYzjm-DmZNpAAnxUge5eR0o9rXDsI/edit#gid=103680270 https://drive.google.com/drive/u/3/folders/1S_UJPBKDBbhIr2C-jEi05_r4076SkQJE?ths=true |
| All |
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6 | Parking Lot |
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| There are some questions around what other things this group might add to the parking lot. Expiration dates and whatnot.
| Members can add to the parking lot issues that they feel need to be considered or tracked. |
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7 | RLF Ghost Records Discussion |
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| This decision will be worked out throughout the test phase. |
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8 |
| DDS Decision Page (Go-Live) Document Delivery Service (DDS) Setup Config forms - local campuses |
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9 | Harmonization work | Continue our discussion and come up with loan periods to propose for fulfillment network/locally https://docs.google.com/spreadsheets/d/1-W2psaW6GsgOTD1ByTHRF00bikcnVR6W/edit#gid=1939968629 |
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10 |
| Total | x/x |
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Future agenda items
Form requested by Ex Libris: what is our role in completing the form? what is the role of local implementation teams? (see https://drive.google.com/file/d/1MbLg08j5grFfaCMGQ9Pde1UBmw06UAqf/view?usp=sharing )
Discussion with Discovery team about naming/labeling of UC Interlibrary Loan button.
Should we modify our decision page to recommend “Lender of last resort” as the preferred ILL integration model.
SILS ILL CKG and/or town hall resource sharing demo.
The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!
Question? Contact AskSILS-L@ucop.edu