2021-8-12 Fulfillment & ILL FG Meeting notes
Date
Aug 12, 2021 11:00 AM
Attendees
@Mark Marrow , UC Berkeley
@Jason Newborn , UC Davis
@Linda Michelle Weinberger , UC Irvine
@Sahra Klawitter , UC Riverside
@Micquel Little (Unlicensed) , UC San Francisco
@Scott Hathaway , UC Santa Barbara
@Joseph Ferrie , California Digital Library
@Mallory DeBartolo (Unlicensed) , UC Santa Cruz
@Judea D'Arnaud, UC San Diego
@Elizabeth Rodriguez (Unlicensed) , UCLA
@Joe Ameen , UCM (Liaison) Note Taker
Absent
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
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1 | Check-in/ Updates | PPC meeting updates and review of any action items from last meeting Quick share of any local team updates. |
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2 | Book/Article and Physical/Digital radio button tied to each other on the Resource sharing Request form in Primo. | Check in with Jason regarding his testing of the different Resource Sharing request form configurations to see if the process can be improved. |
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| Jason hid the Format field from the book request form in the Alma discovery configuration page. This seemed to clear up most of the problems. Having the Title field mandatory seems to help as well. Jason has the Journal Volume as mandatory in Alma as well.
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3 | Check in on open cases | Salesforce Case Submission- Digitization and Basecamp Tracking https://3.basecamp.com/3765443/buckets/15553579/messages/4052194673 https://3.basecamp.com/3765443/buckets/15553579/messages/4027377301 |
| All | Some campuses are getting responses to some of their Saleforce cases. Cannot Select Specific Holding Record for the Requested Material: Davis fixed this by only displaying digitization or pickup requests for items held locally. Comment field entries on request form…: Seems to be fixed. Cannot select specific holdings record for requested material (Davis Specific): There were some problems with this case and can be closed. |
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4 | Current issues to discuss/test |
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5 | Copyright Check Box | Placeholder. No action from FG needed at this time: From Discovery: “Discovery FG noticed that the August Primo VE Release Notes mention a new option to add a copyright statement to Request forms. It looks like this statement would have an accompanying mandatory check box.
We recalled that the Request system has a copyright notice and so we wanted to reach out to FFG to see if this was a potential area where campus configuration should be harmonized.” |
| All |
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| Elizabeth will get back to Discovery |
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6 | non-circulating items | Placeholder. No action from FG needed at this time: (Go-Live) Policies for Resource Sharing Forms Problem: ILL Request link showing up on SPC records with an AEON link - when users are logged in
Limited Solution (put into UC Santa Cruz production): · Using GES and Display Logic Rules to hide the ILL request link on local SPC records. o UCSC can share workflow notes with other campuses if desired. · Note: This does not work for SPC records coming from the Discovery Network in Primo, so at UCSC, even after we put our local solution in place, we still see the ILL request form on other campus Special Collections materials. |
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| Gillian will share some documentation related to items with Aeon links. Elizabeth will bring this up at PPC. |
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7 | My ILL Link in Primo | Leaving as a placeholder for Elizabeth to do. (Post-Go-Live) My ILL Button in Primo
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| Elizabeth will draft a recommendation page related to the My ILL button. |
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8 | Parking Lot |
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| Members can add to the parking lot issues that they feel need to be considered or tracked. |
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9 |
| https://docs.google.com/document/d/1H1mdwLWxGUmzasLUVYseTDwlECKUKV8MyPQvPmrOzes/edit |
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10 | Basecamps and Kinks | Just keeping these here so we don’t lose track: https://3.basecamp.com/3765443/buckets/15553579/messages/3747769701 https://3.basecamp.com/3765443/buckets/15553579/todos/3734877569 Salesforce Case Submission- Digitization and Basecamp Tracking |
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11 |
| https://docs.google.com/document/d/1WOelxmH3L0lDQYKZu683FKZ-DIjHCe9NfwJojyp5bMw/edit# https://docs.google.com/document/d/14VYIW1-ZPYvcxR4Mq2n_LWA-q2ZDcyUe/edit https://docs.google.com/document/d/14qTTJFzufw2eEHGNwQlihU0eAYLPYbtg/edit https://docs.google.com/document/d/1owqWoFJjeNElh1tO6_asCL0uGNtLJQ2f/edit |
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12 |
| Total | x/x |
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Future agenda items
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