2021-10-28 Fulfillment & ILL FG Meeting notes
Date
Oct 28, 2021 11:00 AM
Attendees
@Mark Marrow , UC Berkeley
@Jason Newborn , UC Davis
@Linda Michelle Weinberger , UC Irvine
@Sahra Klawitter , UC Riverside
@Micquel Little (Unlicensed) , UC San Francisco
@Joseph Ferrie , California Digital Library
@Mallory DeBartolo (Unlicensed) , UC Santa Cruz
@Judea D'Arnaud, UC San Diego
@Elizabeth Rodriguez (Unlicensed) , UCLA
@Scott Hathaway , UC Santa Barbara
@Micquel Little (Unlicensed) , UC San Francisco
@Joe Ameen , UCM (Liaison) Note Taker
Absent
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
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1 | Check-in/ Updates | PPC meeting updates and review of any action items from last meeting Quick share of any local team updates. |
| All |
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2 | Adjustments to Locate Profiles |
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| All |
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3 | Approach to handling VDX requests when a request is cancelled or renewed in Alma | Recommendation Page (Post-Go-Live) Support for Patron-Initiated Renew and Cancel of VDX Requests in Primo VE |
| Joe | Slack poll results: Renew: UCI, UCR, UCSD Cancel: UCI, UCR, UCSD, UCSB, UCLA Neither: 0 This will help when investigating moving away from VDX. It is unclear whether or not an RFP process will be required. There is some flexibility in the timeline for sunsetting VDX. CoUL approved Summer 2022 for transitioning to a new broker.
| Approved. | -Joe Ferrie will fill in and update the decision page. |
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4 | Current issues to trackdiscuss/test |
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| All |
Borrowing AFN items using self-check machines: -Elizabeth shared a report via the Google SILS space. -For campuses with self checkout machines, campuses will have to be confident that their patron and item barcodes are unique. -There is a question about how the self-check machines work and what they are pulling from the system. -It is currently unclear if the barcodes are fixed length or have a wildcard at the end.
AFN Title Mismatches Still occurring. Scott has submitted a ticket and will continue to add examples to it. Svetlana is still working on this. Examples an be linked to this page: Salesforce Case Submission- Digitization and Basecamp Tracking OCLC usage has increased at UCB, this might be due to unmatches. Some campuses are seeing electronic requests going to WSILL because they were electronic book requests or their patron primary identifier was not unique.
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| Institutions can review what happened in their IZ’s sandbox after this distribution, and report any objections until (Thursday, 10/28) evening when the change will be made in production Elizabeth will send out email to FG on how to view reports and merge duplicate Network users Elizabeth will update the ticket with questions about the barcodes generated from this meeting. Elizabeth will begin to craft a decision page around barcodes. |
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5 | Parking Lot |
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| Members can add to the parking lot issues that they feel need to be considered or tracked.
Joe Ferrie is looking into why so many Worldshare requests are ending up at End of Rota. Some requests show not enough lenders or too many results. It doesn’t look as though there is one single problem causing this. |
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6 | Postmortem | https://docs.google.com/document/d/1iJflrdtJqr3qixfcb0N9qWXkFAhjpp-tg8s4ZePPOqU/edit Let’s give ourselves another week for this. |
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7 | Decision on how library identifies library use only material borrowed via AFN | Band vs. Flag? Special Wording? Template creation volunteers? ILL OPs? |
| All |
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8 | My ILL Link in Primo | Leaving as a placeholder for Elizabeth to do. (Post-Go-Live) My ILL Button in Primo
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| All |
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| Elizabeth will draft a recommendation page related to the My ILL button. |
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Future agenda items
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