2021-6-24 Fulfillment & ILL FG Meeting notes

Date

Jun 24, 2021 11:00 AM

Attendees

  • @Mark Marrow , UC Berkeley

  • @Jason Newborn , UC Davis

  • @Linda Michelle Weinberger , UC Irvine

  • @Sahra Klawitter , UC Riverside

  • @Micquel Little (Unlicensed) , UC San Francisco

  • @Scott Hathaway , UC Santa Barbara

  • @Joseph Ferrie , California Digital Library

  • @Mallory DeBartolo (Unlicensed) , UC Santa Cruz

  • @Judea D'Arnaud, UC San Diego

  • @Joe Ameen , UCM (Liaison) Note Taker

 

Absent

  • @Elizabeth Rodriguez (Unlicensed) , UCLA

 

Weekly Testing

The Fulfillment FG and ILL Ops should conduct tests with the following scripts in the order outlined below. The AFN will be configured first, then IVEA, and finally NCIP. The groups will aim to test 2-3 during their weekly meeting. Additional tests will be added as needed.

Viewing Network Activity (shared patron loans and contact information)
UC User With No First Name in their IZ record
Add/Delete/Save Data to Patron Record
UC User Stub Record Shared Information Fields
Manual Blocks (04 ILL and 05 All) Applied Locally for Users
No OCLC Number- Available Title Direct FN Request From SRLF
Walk-in user from other UC (Faculty)
Proxy Walk-In User from Other UC
Walk-in user from other UC (Blocked User)
Patron renewal in Primo
Digitized Article AFN Request
Patron With Expired Account (Account Renewal/Item goes to Lost and Fee is Charged)
Available Monograph AFN Request
Patron Request for Item (Pickup from alternate location/expired hold)
North to South/South to North Rota Test
AFN Monograph Request- Not Filled
rlf non-circ/building use item request using AFN
Fines/Fees Graduate Student
Due date when a library is closed

Discussion items

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

 

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

 

1

Check-in/ Updates

PPC meeting updates and review of any action items from last meeting

Quick share of any local team updates.

 

All

 

 

 

2

Config Freeze

Get https://uc-sils.atlassian.net/l/c/grXP4h5w to Svetlana by tomorrow

 

All

Only missing UCSD? https://uc-sils.atlassian.net/l/c/grXP4h5w

 

Joe Ferrie will forward this document on to Svetlana.

 

3

To Do For Go-Live

 

All

Test suspending AFN lending using UCB; NZ can remove other institutions from rota for the 27th.

Set to inactive in NZ by tomorrow those suspended.

(Go-Live)Alma “On Hold Shelf Letter”:

Any word on Courier service?

-Campuses are working on getting the “On Hold Shelf Letter” set up.

-The option to inactivate the AFN at go-live is an option for those campuses that need more time.

-This letter is important because it specifies pickup locations and process for AFN items.

-This page may need to be re-worked to reflect a policy decision.

(Go-Live) Coordination with CDL and OCLC During Migration:

  • Approved

(Go-Live) Temporary Changes to the AFN for Libraries/Services Closed During Covid:

  • Approved

 

 

  • Group approved (Go-Live) Coordination with CDL and OCLC During Migration decision.

  • Group approved (Go-Live) Temporary Changes to the AFN for Libraries/Services Closed During COVID.

Jason will make some changes to the “On Hold Shelf Letter” form.

 

 

4

Batch process to remove WSILL borrowing requests.

Concerns raised about API key security. What are the options?

Keys received for UCI, UCLA, UCSB, UCR, UCM.

 

All

Joe has received read/write keys from five campuses.

There are some questions about management of the API keys long term.

Currently there is no CDL policy regarding the management of these keys.

An alternative method exists: Manually batch cancelling WSILL requests or doing so individually.

If campuses want this to be automated CDL needs a read/write key.

 

 

  • Campuses should check the status of their key to make sure that it’s set to read/write or send it to Joe Ferrie if they want the process to be automated.

 

5

My ILL Link in Primo

Can we get a recommendation decision page started to pass to Discovery FG?

(Post-Go-Live) My ILL Button in Primo

  • Has any campus already identified a place for this button to live? Already Alma campuses?

  • Our desired placement for the button

  • Could be investigated post-go-live

  • Finalized decision page after investigation from Discovery FG should include any configuration instructions (if something can be set up of course), so other campuses can do their own configuration if desired.

 

 

All

 

-Put this on the agenda for our next meeting and discuss how to implement this after go-live.

 

 

6

Handling Patron Account Issues

Can we get a decision page started that formalizes our decisions on how to handle visiting UC patrons when their accounts are blocked, expired, etc.?

(Go-Live) Handling UC Patron Account Issues

  • Due date for this page should be July 27th

 

All

Do we need a contact list?

What proof of ID is required?

 

 

-This will be discussed at a future meeting.

 

7

Group Testing w/ ILL Ops

AFN Alternate Pickup Location Issue- All Campuses https://3.basecamp.com/3765443/buckets/15553579/messages/3864854967

https://docs.google.com/document/d/1YSeipVTugrgfvMjVsohNJWQk4oaIAnIz/edit

 

All

Item was requested from UC Davis and theoretically went to NRLF. There may be a delay.

It appears that Berkeley will show up in the ROTA for items that are held by NRLF and need to be cancelled twice if the item can’t be supplied.

Trying this again with a request from UCLA. It looks like the ROTA is working as expected, except for NRLF. Elizabeth will test this with SRLF specifically.

-ILL Ops tested this earlier. The problem was filling in information in the volume field.

(Note: UCB resource sharing partner is currently set to inactive, so UCB should not appear on any rota.)

 

 

 

8

Parking Lot

 

 

 

 

 

Members can add to the parking lot issues that they feel need to be considered or tracked.

 

 

9

Basecamps and Kinks

Just keeping these here so we don’t lose track: https://3.basecamp.com/3765443/buckets/15553579/messages/3747769701

https://3.basecamp.com/3765443/buckets/15553579/todos/3734877569

Salesforce Case Submission- Digitization and Basecamp Tracking

 

 

 

 

 

 

10

 

https://docs.google.com/document/d/1WOelxmH3L0lDQYKZu683FKZ-DIjHCe9NfwJojyp5bMw/edit#

https://docs.google.com/document/d/14VYIW1-ZPYvcxR4Mq2n_LWA-q2ZDcyUe/edit

https://docs.google.com/document/d/14qTTJFzufw2eEHGNwQlihU0eAYLPYbtg/edit

https://docs.google.com/document/d/1owqWoFJjeNElh1tO6_asCL0uGNtLJQ2f/edit

 

 

 

 

 

 

11

 

Total

x/x

 

 

 

 

 

Future agenda items

 

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