2021-6-24 Fulfillment & ILL FG Meeting notes
Date
Jun 24, 2021 11:00 AM
Attendees
@Mark Marrow , UC Berkeley
@Jason Newborn , UC Davis
@Linda Michelle Weinberger , UC Irvine
@Sahra Klawitter , UC Riverside
@Micquel Little (Unlicensed) , UC San Francisco
@Scott Hathaway , UC Santa Barbara
@Joseph Ferrie , California Digital Library
@Mallory DeBartolo (Unlicensed) , UC Santa Cruz
@Judea D'Arnaud, UC San Diego
@Joe Ameen , UCM (Liaison) Note Taker
Absent
@Elizabeth Rodriguez (Unlicensed) , UCLA
Weekly Testing
The Fulfillment FG and ILL Ops should conduct tests with the following scripts in the order outlined below. The AFN will be configured first, then IVEA, and finally NCIP. The groups will aim to test 2-3 during their weekly meeting. Additional tests will be added as needed.
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
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1 | Check-in/ Updates | PPC meeting updates and review of any action items from last meeting Quick share of any local team updates. |
| All |
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2 | Config Freeze | Get https://uc-sils.atlassian.net/l/c/grXP4h5w to Svetlana by tomorrow |
| All | Only missing UCSD? https://uc-sils.atlassian.net/l/c/grXP4h5w |
| Joe Ferrie will forward this document on to Svetlana. |
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3 | To Do For Go-Live |
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| All | Test suspending AFN lending using UCB; NZ can remove other institutions from rota for the 27th. Set to inactive in NZ by tomorrow those suspended. (Go-Live)Alma “On Hold Shelf Letter”: Any word on Courier service? -Campuses are working on getting the “On Hold Shelf Letter” set up. -The option to inactivate the AFN at go-live is an option for those campuses that need more time. -This letter is important because it specifies pickup locations and process for AFN items. -This page may need to be re-worked to reflect a policy decision. (Go-Live) Coordination with CDL and OCLC During Migration:
(Go-Live) Temporary Changes to the AFN for Libraries/Services Closed During Covid:
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| Jason will make some changes to the “On Hold Shelf Letter” form.
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4 | Batch process to remove WSILL borrowing requests. | Concerns raised about API key security. What are the options? Keys received for UCI, UCLA, UCSB, UCR, UCM. |
| All | Joe has received read/write keys from five campuses. There are some questions about management of the API keys long term. Currently there is no CDL policy regarding the management of these keys. An alternative method exists: Manually batch cancelling WSILL requests or doing so individually. If campuses want this to be automated CDL needs a read/write key.
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5 | My ILL Link in Primo | Can we get a recommendation decision page started to pass to Discovery FG? (Post-Go-Live) My ILL Button in Primo
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| All |
| -Put this on the agenda for our next meeting and discuss how to implement this after go-live. |
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6 | Handling Patron Account Issues | Can we get a decision page started that formalizes our decisions on how to handle visiting UC patrons when their accounts are blocked, expired, etc.? (Go-Live) Handling UC Patron Account Issues
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| All | Do we need a contact list? What proof of ID is required?
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| -This will be discussed at a future meeting. |
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7 | Group Testing w/ ILL Ops | AFN Alternate Pickup Location Issue- All Campuses https://3.basecamp.com/3765443/buckets/15553579/messages/3864854967 https://docs.google.com/document/d/1YSeipVTugrgfvMjVsohNJWQk4oaIAnIz/edit |
| All | Item was requested from UC Davis and theoretically went to NRLF. There may be a delay. It appears that Berkeley will show up in the ROTA for items that are held by NRLF and need to be cancelled twice if the item can’t be supplied. Trying this again with a request from UCLA. It looks like the ROTA is working as expected, except for NRLF. Elizabeth will test this with SRLF specifically. -ILL Ops tested this earlier. The problem was filling in information in the volume field. (Note: UCB resource sharing partner is currently set to inactive, so UCB should not appear on any rota.) |
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8 | Parking Lot |
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| Members can add to the parking lot issues that they feel need to be considered or tracked. |
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9 | Basecamps and Kinks | Just keeping these here so we don’t lose track: https://3.basecamp.com/3765443/buckets/15553579/messages/3747769701 https://3.basecamp.com/3765443/buckets/15553579/todos/3734877569 Salesforce Case Submission- Digitization and Basecamp Tracking |
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10 |
| https://docs.google.com/document/d/1WOelxmH3L0lDQYKZu683FKZ-DIjHCe9NfwJojyp5bMw/edit# https://docs.google.com/document/d/14VYIW1-ZPYvcxR4Mq2n_LWA-q2ZDcyUe/edit https://docs.google.com/document/d/14qTTJFzufw2eEHGNwQlihU0eAYLPYbtg/edit https://docs.google.com/document/d/1owqWoFJjeNElh1tO6_asCL0uGNtLJQ2f/edit |
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11 |
| Total | x/x |
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Future agenda items
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