(Go-Live) Temporary Changes to the AFN for Libraries/Services Closed During COVID

Legend: not started IN PROGRESS STALLED decided

Status	Decided
Scope	Go-Live
Description	Anticipating that not all of the UC Libraries will be fully re-opened/providing normal services as of the project go-live date, we need to plan which services to temporarily switch off.
Decision	The following services at each campus will be turned on or off for go-live. If an alternative “switch on” date is known, it has been captured below. Campuses should determine when to switch services back on as they continue to re-open. This page will continue to be updated with any date changes as they become available.
Owning group	Fulfillment and ILL FG SILS-FG-FULFILL-L@LISTSERV.UCOP.EDU
Approver	PPC
Stakeholders	R = Fulfillment and ILL A = Fulfillment and ILL C = I = PPC, ICs, EUOS, DFG
Decision-making process	Fist of Five
Priority	High
Due date	7/15/2021

Recommendation

Anticipating that not all of the UC Libraries will be fully re-opened/providing normal services as of the project go-live date, we need to plan which services to temporarily switch off. The following table captures which services at each campus will be turned on or off for go-live. If an alternative “switch on” date is known, it has been captured below. Campuses should determine when to switch services back on as they continue to re-open.

These services are able to be switched on/off by:

Lending- To turn off, CDL sets an institution in the NZ to Inactive, then runs a batch job from the NZ that will push the setting out locally to the institutions. To turn on, they repeat the process, but set the institution to Active instead.

Borrowing- Institutions turn on/off locally in their IZ following these steps:

Navigate to Configuration and then select your resource sharing library from the Configuring dropdown
Click the Fulfillment tab and then click the Library Details link.
Scroll down to the Borrowing Setup section of the Details tab and check the Temporary inactive for borrowing box.
Click the Save button.

Service	UCLA	UCI	UCR	UCSB	UCSD	UCM	UCB	UCD	UCSC	UCSF

Service	UCLA	UCI	UCR	UCSB	UCSD	UCM	UCB	UCD	UCSC	UCSF
UC Fulfillment Network Physical Item Request Borrowing	On	Off for Go-Live On starting July 30	On	On	On	Off for Go-Live On starting Aug. 3.	Off for Go-Live	On	Off for Go-Live	Off for Go-Live
UC Fulfillment Network Physical Item Lending	On	On	On	On	On	Off for Go-Live On starting Aug. 3.	Off for Go-Live	On	Off for Go-Live	Off for Go-Live
UC Fulfillment Network Document Delivery Borrowing	On	Off for Go-Live On starting July 30	On	On	On	Off for Go-Live On starting Aug. 3.	Off for Go-Live	On	On	On
UC Fulfillment Network Document Delivery Lending	On	On	On	On	On	Off for Go-Live On starting Aug 3.	Off for Go-Live	On	On	On
Non-UC ILL Request Borrowing	On	Off for Go-Live On starting July 30	On	On	On	On	Off for Go-Live	On	Returnables: Off for Go-Live Non-returnables: On	Returnables: Off for Go-Live Non-returnables: On
Non-UC ILL Request Lending	On	Off for Go-Live On starting Aug 9	On	On	On	On	Off for Go-Live	On	Returnables: Off for Go-Live Non-returnables: On	Returnables: Off for Go-Live Non-returnables: On

ILL OPs Document: https://docs.google.com/spreadsheets/d/1jbDIkf2FhRFUuwkkN3maKnmxQXdQ0WP7icuwmG-ntts/edit#gid=0

Questions to consider

Do we need to add rows to separate out borrowing and lending, or is everybody planning to suspend borrowing and lending together?

Action Log

Action/Point Person	Expected Completion Date	Notes	Status

Action/Point Person

Expected Completion Date

Notes

Status

Fulfillment and ILL FG

7/15/2021

FG approves this decision page to send to PPC, ICs, EUOS.

UCSF may change their borrowing/lending go-live dates as we get closer to the 27th. This is fine. If they need to do this, they will communicate it to Joe Ferrie/CDL, who will update Ex-Libris to make the change/run the job.

Done

PPC

Approves to send to ICs, EUOS

Done