2024-07-15 10AM AASA-PT Meeting Notes

Assemble - 5 min

• Notetaker assignment

• Record meeting

Notetaker: Denusha

All

Campuses with differences between physical inventory by building and physical inventory by category. Resolved?

First Run

Daisy?

• Alma analytics bug doesn’t count items received before 2000 - has been resolved for all the campuses

• UCL Stats NZ-Level Output Fiscal Year 2023-2024

• FY 2022 - FY 2023 public report for comparison

Issue has been resolved

Should we remove the “electronic” and “physical” designation from the resource type labels? (if time) - 10 min

First Run

Sample output of what this would look like:

All

Some complications:

• More collapsed groups? Like “Journal (Ceased publication)” bundled into “Journal”? ← removing this question for FY24/25 (to keep the FY23/24 decision simple), can take up in a future year/iteration

• More removing of formats, e.g. “ - Microfilm” and “ - Microfiche.” This gets complicated because “Microforms” is also its own resource type.

• Group approved removing “electronic” and “physical” designation from the resource type labels

• decision will be applied to all reports for consistency

Steps for reviewing data and creating deliverables

Last year’s report on UCOP Website (Thanks Danelle!)

1. Make adjustments to campuses that weren’t matching

2. Compare numbers to last year (Individually or systematically?)

3. Run numbers by our local teams

4. Make any adjustments to algorithms and formatting

5. Final Run

6. Write cover letter (starting next meeting?)

All

Wrap up - 5 min

Review actions and decisions

Parking Lot

Capture important topics for future discussion

• Schedule a discussion on “how it went”

Total