2024-06-05 OT-SC Meeting notes

Attendees

Jackie Gosselar, Chair
Sarah Lindsey, Vice Chair
Caitlin Nelson
Anna Arrieta, Support Member

	Item	Desired Outcome	Time	Who	Notes
1	Ex Libris support		5 min	Team	For reference: Ex Libris Support Meeting Agenda and Notes
2	All Chairs meeting update		0 mins	Sarah	table until after the SILS OT SC membership transition
3	Project Team Check In: OARM-PT	decide if/when to invite this group to a SILS OT meeting	5 mins	Team
4	OT Workplan	Discuss OT Workplan in preparation for further discussion at a future SILS OT meeting - brought up at last SILS OT meeting (4/17/24) suggestion to make this more of a list	5 mins	Jackie	Document for discussion: New OT Workplan one item added from the last SILS OT meeting: Alma Data Privacy suggestion by Tom at the last SILS OT meeting (5/29/24) to create guidelines for future API requests Discuss? SILS_UCLASintegrated_06232021_Final.pdf (universityofcalifornia.edu)
5	CDL Data in NZ	document for discussion: NZ Data Cleanup Project	10 mins	Caitlin/Team	Shall we ask Shared Collections for an update on this page? Also maybe check in on the CDLNZ-PT. We can frame it as “workplan cleanup / annual check-in”
6	SILS Membership Transition	discuss future path for VC nominations	5 mins	Team
7	Known Issues	Discussion of “do we actually do this?”	10 mins	Team	This came up both from Gem and the notion of “closed tickets without a resolution”. How, if at all, do we want to pursue?
8	Executive Session	Private Discussion	5 mins	Team
9	Build agenda for next OT meeting	Build and finalize the agenda for next week’s OT meeting	5 mins	Team	See proposed agenda here
10	Parking Lot	Capture important topics for future discussion	5 mins	Team	Project Team check-ins (later in 2024) OARM-PT EIMP-PT Lessons Learned on Kanopy kbase from UCSC (updates from Sarah) Collection Development Dashboard (data request from ExL, happens on a yearly basis) - revisit in December 2024 or January 2025 Future requests for data Question: do they fall under the privacy agreement we all signed or should there be a separate agreement that needs to be signed? Concern: accidental data viewing vs. purposeful ask for specific data ahead of time - possible contract violations? Signature Success Program paused until after contract renegotiations are complete Prioritized List: Insufficient IZ/NZ integration Insufficient support Limited documentation Insufficient Analytics functionality Diversity, Equity, and Inclusion Alma usability Quality of CZ collections Acquisitions process improvements
11		Total	55 mins