2023-03-03 LG Meeting notes

Attendees

Lynne Grigsby, UC Berkeley (SILS Leadership Group Chair)
Robin Gustafson, UC Davis (SILS Leadership Group Vice-Chair)
Sarah Troy, UC Santa Cruz (DOC Liaison)
Tom Bustos, UC Merced (SILS Operations Team Chair)
Todd Grappone, UC Los Angeles (Operations Team Liaison)
Sarah Houghton, California Digital Library
Anna Seiffert, UC Santa Barbara
Aislinn Sotelo, UCSD
Staff: Celina Ivy, UC Davis (Support Member)

Meeting Recording	This meeting is NOT recorded

	Item	Time	Who	Notes
1	Welcome	5 minutes	Lynne
2	HathiTrust links in UCLS (Paul F’s email)	15 minutes	All
3	Governance assessment subgroup	5 minutes	Aislinn, Anna
4	Data Privacy & Security Project Team update	5 minutes	Lynne	Final report date is now 3/15 – if we get it by then we will put it on the 3/17 agenda.
5	Alma Analytics Annual Statistics Project Team	5 minutes	Lynne	February is a busy month because we had allotted the largest period of time for harmonization work. The sub team responsible for developing a draft harmonization proposal is made up of: CDL: Daisy Nip and Danielle Westbrook Campuses: (New to Alma via SILS) Heather Hernandez from San Diego and Sarah Sheets from Merced; (Already on Alma pre-SILS): Michele Potter from Riverside. Overall Team Accomplishments Met remotely four times with the whole team. Sub teams met weekly. Survey on current practice: sub-team received responses from every campus, including shared Alma analysis files in community folder from all but one campus. A single missing campus is fine because there was plenty of representative information. Work is complete, and met the work plan’s deadline. Harmonization proposal: Review of UCL/UCOP annual stats data requirements and instructions is complete. Instrument for gathering feedback from the whole team on a preliminary draft proposal will be complete in the next week; draft initial proposal for whole team’s review is under development. Work is ongoing, and is on track with the work plan dates.
6	DOC update	5 minutes	Sarah Troy	DOC met on 2/21/23 Shared Print Strategy Team: new members were nominated for the team, along with one continuing member. DOC is concerned that the process for finding new members wasn’t transparent or consistent with past practice, so we will do a quick-turnaround nomination process. UC Palace Project: DOC will continue to discuss this project at a future meeting.
7	OT update	5-10 minutes	Tom Bustos
8		55 minutes

Parking Lot – things for us to keep an eye on

Alma Analytics Annual Statistics Project Team
Data Privacy Project Team
SILS Governance Assessment subgroup
Operation Team favorite things
- SILS Talks
- EIM Project Team (can someone update this with the official name?)