2021-1-22 IT Meeting Notes

Consent to Record

2 min

All

Volunteering Availability (Standing Item)

Track who is available to volunteer to work on tasks outside of meeting over the next week.

FYI

All

Members please prepopulate with your availability.

• JT - Tue & Thu after 1pm

• EMT - Tues & Fri before noon

• KR - Tues & Wed after 3, Thurs after 2, anytime friday

• BH - Wed before 11am; Thurs anytime

• SP- Tues & Thurs

• PS- Tues & Wed

• EQ - Tues-Thurs mornings

• CB - Tues & Thurs

Upcoming Events (Standing Item)

Create awareness around upcoming tasks/events

5 mins

Chairs

Updated Work Plan:

• 1/21 - Electronic Resources Q&A

• 1/25, 11-12pm - SILS Town Hall

  • Presentation

• 1/26 - Advanced Resource Management Training email scheduled to send

Announcements (Standing Item)

5 mins

Katie

Network zone training update

• Ex Libris has communicated that their preference is to have only CDL staff attend the Network Zone training because it is going to be specifically geared to CDL’s configuration of the NZ and access to the system, which will be different than the campuses

  • It’s recommended that if you’re staff have NZ questions that they ask them in the individual campus trainings

  • We know people had expected to attend the ILL training that is within the NZ training week. We’re working on getting more clarity around that training specifically of who should attend, and making contingency plans if it is going to remain CDL focused

NZ training list (times/dates still TBD)

EUO Chairs Meeting Report

10 mins

Katie

Find out who wants to help monitor information coming in from EUO

• Slack channel #toc

• Listserv

Spring Workshop Planning

Discuss next steps for spring workshops

10 mins

Katie

Updated Workshop Schedule

• This workshop schedule was approved, please feel free to start placing holds on your campus calendars

• Please use this workshop schedule when sharing with your campus, Ex Libris wants to be sure everyone has access to the Prereqs and

• Captioning: Are campuses planning on using this functionality? Are we expected to edit for clarity after the recording?

Checklist

• Co-Chairs to run question about captioning by PM
• Catherine Busselen & Katie Ritchey (Unlicensed) will put together a list of recommended alma essentials videos for each workshop session

Infohub Subgroup

Discuss chosen system

10 mins

Katie

full meeting notes here: SILS InfoHub Brainstorming

1.  Confluence as recommended systsem

   1. as a new “space” in the current structure

   2. potential to ask for some paid services be added, such as calendar functionality, possibly editing rights configuration (access based on IP access)

   3. Recommend main space be open to the public, with UC-only locked down local campus areas (to allow campuses to post workflows that may contain sensitive information. Allows us to not have to monitor uploads to these areas)

   4. Since confluence search can be clunky, recommend specific attention paid to page navigation structure

Subgroups

20 mins

Step B+ members are welcome to, but not required to join subcommittees.

Infohub Platform Subcommittee

• Responsible for setting up, configuring, branding, and ensuring a workflow for documentation to be added to the InfoHub

1. Brian

2. Sylvia

Communications Subcommittee

• Ensure that a communication plan for IT-related activities is in place, provide support to IT team when needing to disseminate information

1. Katie

2. Elizabeth? (can change too )

3. Bonnie (willing to change if needed)

Local training subcommittee

• Create a list of training options/suggestions for campuses to implement locally, consider shared trainings if appropriate

1. Dominique

2. Josephine

3. Peter

4. Sylvia (sit in if I can, if that is ok!)

1. Pick an chair and decide on a structure (how often will you meet, how will you take notes, etc)

2. List deliverables with a general timeline

These committees will structure the work and planning of these committees, but may ask for further help from the IT team.

Parking Lot from this meeting

62/60 min