2021-11-30 Meeting notes

Updates (please add in advance)

10 mins

Liz:

• We accidentally added some 590 notes to the NZ copy of records vs. our IZ one. Working with CDL to get them removed, sorry about that!

• We’re attempting our first temporary/trial access package in Alma. We aren’t going to use the actual “trial” features but are going to try to use the available from dates in a local collection. Any advice/warnings are welcome.

Hermine (UCLA)

• Still agonizing over some bound-with decisions. Should we add 014s in holdings records? Should we stick with host bibliographic records?

• Tried turning on mediated PTC in our IZ. One weird thing: since linking job is running but PTC isn’t, headings get linked to different authority records (often via 4XX) but don’t display that way.

Berkeley: 

1. Discussed what to do about - Bib in the Community Zone with the OCLC number for the print rather than the e-version.

2. Acq SILS project planned for Post Go-live -- Need to do a data clean-up of serial portfolios that were migrated from Millennium bibs and do relinking of POLs to the e-collection portfolio. The migrated portfolios can create false positive "access available" results in Discovery. There are at least 8,000 of these to address.

3. Talked through a draft of “Copy-specific information in Alma.” The Special Colls CKG discussed this too.

Long-ish excerpt: “Recording copy-specific information is always OPTIONAL. The need for copy-specific notes, and the level of detail contained in them, must be determined by the owning library’s policies, selector, curator, etc. Recording copy-specific details is particularly important in special collections and rare materials cataloging (represented primarily by the Bancroft Library), but certain types of copy-specific information—including condition notes, limited edition details, restriction information, and provenance or source of acquisition—are routinely added to catalog records by a wide variety of catalogers. In a shared catalog, it is highly desirable that copy-specific notes containing similar types of information be formulated in a similar and consistent way across all locations. It is also important that copy-specific information be clearly identified so that the user can easily determine to which copy the information pertains.

Caveat: Procedures for Bound-withs are still under development. This document does not currently address bound-withs….. “

WorldCat Updates

Review collection and profile criteria

Revise decision page

20 mins

https://docs.google.com/document/d/1wd6gCFbLdCCunGgcZAakH8JDnF_lF32Jg1ovVal4AiM/edit

Authority records

Review new reports from CDL

15 mins

Comments on this report:

https://docs.google.com/spreadsheets/d/12amBy1KM-2TGPsCumkHaOmSRyyU_DyqF/edit#gid=1688146605

Final transition documents

Handoff document

Please add comments before EOD on Thursday, December 2.

Next meeting (12/14) Questions/Concerns

12/14 will be our last meeting for Phase 4!