2020-11-12 IT-SC Meeting Notes

Date: Nov 12, 2020

Expected Length: 9-10am

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

Turnbow (San Diego; co-chair)
Caitlin Nelson (SSM, interim PM)
Katie Ritchey (Unlicensed) (co-chair)
Brian David (Unlicensed) (co-chair)

Not attending:

Prior to Meeting:

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes
1	Check-in / Items to add to agenda? (recurring)		5	All	Review the previous action items: 2020-11-05 IT-SC Meeting Notes
2	Ex Libris report (recurring)		5	Caitlin	Report from Tuesday meeting (__ and __ Notes) and ask any questions for Thursday Outstanding Questions: Dates for Primo VE workshop (pre-go live) and analytics workshop (post-go live) Will consortial resource sharing and consortial fulfillment be part of the standard workshop schedule?
3	Calendar & Timeline check-in / Communications (recurring)	Know what’s coming up and what communications need to go out	10	Team	Timeline / Work Plan: https://docs.google.com/spreadsheets/d/13CSVYsPVnWvg_Lqw2LrAEhmsWn6H6IPK9299QAt9vAA/edit#gid=1864386615 Note: new alma campuses are working on creating their spring workshop schedules
4	Upcoming Events (recurring)	Know what’s coming up and assign work	5	Brian (and team)	Fulfillment (Week 2) Implementation questions due 11/11, Q&A session on 11/16 Send out Resource Management (Week 3) info by 11/17 Training documentation needs survey complete by 11/20
5	Fall Trainings	Understand what needs to be done for fall trainings	5	Team	Q&A sessions. Who can attend to report back and make note of any follow up actions? Primo VE trainings Need clarification about who attends which Primo training session Alma / Primo VE Certification Need to draft emails and pick dates
6	Spring Workshops	Understand what needs to be done for spring workshops	10	Team	ExL is holding these weeks for us. The workshops should begin on Mondays (corrected dates) 3/1/2021 - Merced 3/8/2021 - Berkeley 3/15/2021 - San Francisco 4/5/2021 - Los Angeles 4/12/2021 - San Diego 4/19/2021 4/26/2021 5/10/2021 Primo VE workshop pre-go live (date TBD) Analytics workshop post-go live (date TBD) Next step: Decide how to break out the 5 current Alma institutions Two workshops. Real IT discussion about how to break them up. Get clarity on the CDL / Network Zone proposal if needed: Question for ExL: what is the content here, is it really for NZ staff, or general?
7	Agenda for IT	Get the agenda drafted and published for members and chairs to be updated	5	Team	This week’s meeting: 2020-11-13 IT Meeting Notes Discuss workshop split for current alma campuses Discuss Network zone workshop? Visioning Exercise? Confluence calendar project check-in?
8	Parking Lot				What to do about future “one off” trainings like Primo Certification or Fullfillment network, etc?
9			TOTAL	60 / 60 min