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Attendees

  • Sarah Sheets, UCM

  • Sherry Lochhaas, CDL

  • Michelle Polchow, Chair, UCD

Not in attendance:

  • Jharina Pascual, (acting vice-chair) UCI

  • Tamara Pilko, Vice Chair, UCSC (on leave)

Meeting documents:
Meeting Recording & Chat (link to file in Google Drive)

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Record: Michelle

Announcements

Review team process for agenda note taking and management vs. work plan management

5 min

Notetaker: - semi-permanent (quarterly)
Time Keeper: - permanent – standing 11 am mtg
Actions:

Steering committee to determine how to rotate notetaker/time keeper/action duties - within committee or exclude committee.

2

CDLNZ-TF

As TF winds down work, how would Sherry like to convey transition, updates, action items, etc? Keep a running written document, verbally report, etc?

5 min

Sherry Lochhaas

April or June - winding down for TF

LEAVE ON AGENDA - Michelle Polchow

3

Joint ACQ + ERES Meetings

Meet once a month

ERES- Thursdays 10 am - 11 am

ACQ - Mondays 1 pm - 2 pm

March 16 invite ACQ to joint meeting Michelle Polchow meet with Stacy

4

Agenda building

Share the work

  • create agenda

  • assign roles - DONE

  • work plan docs -

  • communicate with All-Chairs and other subteams

  • communicate with other stakeholders (CDL, SCP, etc)

Balance work plan vs immediate campus concerns (example - UCB’s Shibboleth concerns)

DecisionsSarah Sheets Sherry Lochhaas Paula Pascual Michelle Polchow

5

Discovery Work plan - CDI Limit by Availability

Test case in reporting as a stakeholder.

All-Chairs asked for chairs to read through all work plans to see where cross-over topics might occur.

Comments - ERES consider all possible settings?
https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/040Resource_Management/080Configuring_Resource_Management

10 min

Michelle Polchow

CDI Limit by Availability [Phase 4 delegated]

  • Keep Easy Active setting in mind when troubleshooting

  • Local settings can be changed / be aware of these settings when we are troubleshooting as a group

  • Need to make sure librarians & public service staff understand the implications of these options (and are made aware of any changes)

6

Work Plan prioritization

Review survey responses

  • prioritize deliverables

  • assign deliverables

https://docs.google.com/forms/d/1KVHVZ3mxeTQJhAAhLarkxvRAXtD25uC8u15KjDdnE54/edit#responses

  • Top priorities include: perpetual rights tracking, authentication/authorization protocols, space to discuss local e-resource practices, multi-series electronic collection level request

  • Sharing of e-resource licensing information across campuses was the least priority

Additional process work on NZ/IZ de-duplication/reconciliation. Sarah Sheets

7

Notes:
Workplan Items Prioritization

SWOT for ERES

  • strengths

  • weaknesses

  • opportunities

  • threats

Notes left here from prior meetings
Planning + Prioritization

15

Paula Pascual

Ongoing notes:

  • Agreement on needing to go over work plan again, and whether it still reflects campus priorities

    • Need to prioritize things on the plan

    • asking for feedback - are the things that are high priority for campuses, or need attention, reflected on the work plan?

    • Multi-series e-collection level records:

      • CDL working on this? Need to follow up on status

    • Sharing of e-resource licensing info across UC:

      • still high priority for UCI

      • original recommendation is for CDL to host listserv. Need to follow up on status

    • Shared decisions around the CZ:

      • No campuses seem to be struggling with this.

      • Consider removing from the work plan

    • Additional process work on NZ/IZ deduplication:

      • RM may be working on this more

      • Current language is a bit vague

      • Potential issues:

        • coverage dates if a resource is activated in more than one place

        • possible to purchase eDDA title that’s already owned by CDL

        • any others?

      • Need page to document use cases

    • CDL/campus e-resource workflow:

      • CDL working on it

    • reporting/analytics

      • some covered by project team

      • ongoing sharing in ERES

    • Scoping IP ranges

      • gather status at each campus?

      • engage Discovery - probably delegate

    • Perpetual access

      • create a policy page about the mechanics between IZ and NZ and how portfolios show coverage (IZ trumps NZ) “Best Practice” for recording IZ perpetual access

      • need to flesh this out/break down into components - long term v short term goals consortially. What do we need to know in this area?

    • Space for discussing current campus practices/workflows

    • E-Resources troubleshooting communication

      • Is Slack working? Need another avenue?

    • Where are we at with multi-series e-collection records? SCP/CDL seems to be doing alright in determining which collections to activate for Primo; this issue may come up again when POLs are attached to collections

    • Sharing licensing information: determined that a database of licenses is not realistic, however we may clear sharing licenses with campus council as a CA Public Records Act request

  • Paula Pascual Check with Sherry/CDL about multi-series e-collection level records and sharing of license info
  • Sherry Lochhaas to take back to the group to discuss further.
  • Team to review priorities and review next week.
  • Michelle Polchow to send out survey on priorities.

8

Wrap Up

Review actions and decisions

3 min

9

Parking Lot

Capture important topics for future discussion:


10

Total

60/60

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