2022-06-16 Meeting notes

Record: Michelle

Announcements

CDL NZ Task Force - updates to announce

5 min

Notetaker: Carla Arbagey
Time Keeper: Tamara Pilko
Actions: Judy Keys

CDL NZ: setting up deadlines and making progress, should have items for our group in a few weeks

NERS

Input on voting

20 min

Michelle Polchow

• Line 16: Decouple bib-level Material Type: Music into “Score” and “Audio”(7753)

• Line 20: Change currency in the order(7868)

• Line 22: Improve letter editing functionality(7876) [We use letters for order/notifications, future use for trials]

• Line 26: Add support for dynamic collections that are automatically updated using logical sets(7880)

• Line 34: Activation of e-resources in the Network Zone based on IMGs [inventory management groups] (7935)

• Line 38: Revised title: Add “Not contains” or “Not equals” to Alma titles and inventory search indexes where “contains” or “equals” currently exist. (Original title: Adding "Does not contain"and "not" search option in Alma)(7948)

https://docs.google.com/spreadsheets/d/1ZYF9wHmV5EDOo6YUKvj5GzG4jckGEycvRR-eAG6fVEM/edit?usp=sharing

These items may have some use for our work however nothing jumps out as fixing a major pain point. Consider advocating for Line 22 as it helps multiple units.

Work Plan item:

Sharing of E-resource Licensing Information across UC [Phase 4 delegated]

Discussion and outline possible solutions

10 min

Carla Arbagey Judy Keys

Sherry Lochhaas

The ERES Work Plan

Create a shared storage space where the entire license documents for UC Tier 1-3 e-resource licenses can reside, so that we can compare terms obtained previously within the system. It would be of additional benefit to be sharing information about license negotiations that have failed and reasons why.

Make tier 3 licenses visible to all campuses. Is this viable?

perhaps better to focus on facilitating communication around licensing. Leverage the listserve for licensing dialogue.

Are there issues with sharing specific negotiated license terms among campuses? Need to find out legal ramifications, if any.

Licensing - AEFG Handoff Document

CDL Redacted License agreements

How to share local campus licenses with others

CDL Licensing Toolkit

Licensing listserv hosted by UCD

Licensing discussion subgroup:

• listserv: Sherry talked to Lisa M. about the list, it is under consideration

• legal questions of sharing our licenses within the UC? Possible check in with Lisa Mackinder on this

• create a CDL webpage that will talk about some of this, related to the Licensing Toolkit – what to add to this space?

• Increased communication around terms negotiations, pricing, wording in licenses, advocacy with licenses (ADA, etc)

• Sherry Lochhaas will inquire after CDL-hosted licensing listserv for the UCs
• E-res team will recommend decommissioning using of the current UC Davis listserv
• E-Res team will figure out communication to other stakeholders re needs, best practices, and reconfiguration of new listserv
• Natalee Bell to contact Lisa Mackinder regarding legal ramifications of sharing license information over listserv [e-mailed]

UCOP E-Resources Template

Review

15 min

Michelle Polchow

New SLACK #Analytics channel

Campus Contacts for Statistics

June 3, 2022 - UC-Wide Analytics for UCOP Statistics (recording & slides)

UCOP FY21 Statistics Reporting (website)

UCOP ERES Template PPT (ERES)

Discussion of UCOP Schedule A 2a-b: serials title counts: see UCSC’s analytic at Shared Folders/Community/Reports/Institutions/UC Santa Cruz/UCOP Reports - UCOP schedule A, CDL holdings for lines 2a, 2b

Strongly recommend using the UC Santa Cruz analytic for filling out UCOP Schedule A 2a,b for this year

• For next few meetings - to cover some best practices for getting NZ

Round Robins

Information sharing

if time

All

• keep sending Nature journals issues to Helpline

Wrap Up

Review actions and decisions

5 min

Parking Lot

Capture important topics for future discussion:

Total

60/60