2020-07-22 ACQ/ERM FG Meeting notes

Assemble

Getting settled, reviewing agenda, roles

5

• Volunteer timekeeper/chatwatch?

Admin Items

• Action Item Checks

5

Lisa S.

Updates: specifically from PPC (and other SILS groups)

Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.

10

Lisa S.

• Certification and Training process - Enter on FG-Specific Chart

• Project Planning for late summer/fall and COVID-19 related responses

  • Lisa will share discussion from our 7/15 call with PPC this Friday.

  • Review of Ben’s message to Cohort re: absences. There probably will not be a change from current practice for short term absences, however project leads will consider alternates for long-term.

• PPC-NZ - call w/ CDL team this afternoon. Summary from Holly from 7/20 calls:

  • discussions were around how to de-dupe between SCP and SFX

  • anticipate a lot of dupes in the NZ during Vanguard so they will move forward as planned and see what duplicates, and create a plan for later

  • SCP records will also be loaded into a stand-alone IZ, to see if this could help with importing and exporting between NZ and SCP’s IZ

For testing, SCP IZ/NZ: What duplicates will show up in Discovery?

Communication Planning

Preparing feedback for Lisa/Carla to Ben/Adrian for project communication from our FG.

10

Lisa S.

Communications notes page started to capture topics for the 7/27 call.

• All: be thinking about how FG can communicate its activity to cohort, UC-wide, beyond as appropriate. Can send items to either Lisa or Carla, or add into page, by 5pm Friday, July 24th.

Basecamp Review

Review with FG items from Basecamp from other groups, pertinent to scope.

5

Minimal Updates - see also configuration topic below

Configuration Form Review

Identify any FG issues for Configuration and formulate plan. Wrap up any Migration Form questions.

15

Lisa S./ All

• Standing item re: Forms moving from Migration Form Questions to Configuration Forms. See new Configuration Folder.

• There are a couple upcoming ExL office hour calls that will be dedicated to configuration. These are the Thursday Office Hour meetings that are occasionally being used for special topics: 7/30 (general) and 8/6 (fulfillment). Consult with your local implementation team or Lisa to get meeting details.

• Review of tabs to pay attention to on the configuration form: licensing, general, acquisitions, IP ranges within locations tab

• Lisa Spagnolo to review configuration forms to bring to 7/22 call.
• All: decide which items in the config form that our FG is focusing on

Planning for Assessment/Testing for Vanguard

Continuing discussion for assessment and testing from FG perspective. Formulate plan.

20

All

7/15 Recap:

• Review/Discussion of Draft Test Cycle Guidelines and Sample Test Plan from Lisa W.

• Using Issues/Questions to capture testing items. Ongoing tasks to pull from our Decisions Pages, Phase 3 identified items, our Phase 4 documents (see esp. comments).

Review of other documents, including ILSDC, and CARLI.

Local campuses and other SILS groups (data clean-up in particular) will likely have their own testing methods and checklists. Be sure to look at what they are testing so that we can complement it.

• Paula Pascual to start on developing testing areas with focus on electronic resources. Others to join in as able, using Issue/Question Tracker as working document (esp. second tab).

Wrap-up

Identify/confirm next actions

5

All

Parking Lot

To save for future discussion

75/75