2020-11-13 IT Meeting Notes

Date: Nov 13, 2020

Time: 1-2pm

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

Peter Soriano (Unlicensed) (Berkeley)
Josephine Tan (Unlicensed) (San Francisco)
Antoinette Avila (Unlicensed) (Irvine) (Step B+)
Bonnie Hain-Anderson (Unlicensed) (Davis)
Elizabeth McMunn-Tetangco (Unlicensed) (Merced) (Step B+)
Caitlin Nelson (SSM, interim PM)
Katie Ritchey (Unlicensed) (Santa Cruz; co-chair)
Brian David (Unlicensed) (CDL; co-chair)
Sylvia Page (Unlicensed) (Los Angeles)
Turnbow (San Diego; co-chair)
Catherine Busselen (UCSB) (Step B+)
Erika Quintana (Riverside) (Step B+)

Not attending:

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes	Actions
1	Consent to Record		2 min	All
2	Volunteering Availability (Standing Item)	Track who is available to volunteer to work on tasks outside of meeting over the next week.	FYI	All	Members please prepopulate with your availability. KR - Available BH - Available Wed-Thurs EMT - Available Tues / Thurs / Fri PS - Wednesday BD - Wednesday and Friday AA - Thursday SP- Available Tues-Thurs EQ - Available Wed-Thurs JT - Thurs CB - Available Wed-Thurs DT- limited availablity
3	Upcoming Events (Standing Item)	Create awareness around upcoming tasks/events	FYI	Chairs	Fulfillment (Week 2) Implementation questions due 11/11, Q&A session on 11/16 Send out Resource Management (Week 3) info on 11/17 Training documentation needs survey complete by 11/20 No IT Meeting on 11/27
4	Announcements (Standing Item)		2 mins	Katie	Meeting Time Doodle Poll The dates are for first week of Dec, but please fill out as if it were a recurring slot.	all - fill out doodle poll by next Wednesday
5	Work Inventory Checkin (Standing Item)	Update from the Campuses about how they are doing getting responses to the Inventory	5 mins	Katie	https://docs.google.com/spreadsheets/d/1xyXgybBTRCNFEieY4DYWYhNl2WV5egCVqJMaujDkqQM/edit#gid=1723180429
6	Spring Workshop Schedule		10 mins	Katie	Confluence page with Workshop Information: Spring ExL Training Schedule Discuss workshop for current Alma campuses-- Davis, Irvine, Santa Cruz, Santa Barbara, Riverside Input from Acquisitions Expertise Group Could be beneficial for primo campuses to be together, but a little early to know for sure Feedback from Campuses I & R - no strong preferences D - prefer to be paired with Irvine (law school) SC - Prefer Primo VE campuses Davis + Santa Barbara + (Irvine?) Santa Cruz, Riverside, (Irvine?) Perhaps need a separate law school session (one of the Th sessions?) Previous suggestions - FYI Davis and Irvine together because of Law connection? Primo VE and Primo Back Office campuses together	Caitlin Nelson will ask Ex-libris about law school session separately Bonnie Hain-Anderson (Unlicensed) and Antoinette Avila (Unlicensed) will gather more feedback from campuses about what would be useful for UCI and UCD
7	Confluence Calendar Page		10 mins	Catherine, Peter, Antoinette	Review and discuss plan for team calendar Should we create a new calendar or use the implementation calendar? https://docs.google.com/document/d/1DOH0TuHWoPdde0QcRPNcLH4JL-hepKN0Pz38ldSrJTw/edit?usp=sharing Questions & Concerns Who will be responsible for updating the main calendar? What smaller type trainings are not currently represented on the main calendar?	Catherine Busselen, Peter Soriano (Unlicensed), and Antoinette Avila (Unlicensed) to create Google doc to track what training events we would need to add to a calendar. * Everyone encouraged to contribute Caitlin Nelson will talk with PMs for input
8	Visioning Exercise	Review planned work and goals for this group	33 mins	Chairs	Team Charter SILS Governance document (see page 35) Current Work Plan Notes Document - here’s where Caitlin was screensharing and taking notes!
9	Parking Lot from this meeting				Discuss Network zone training
10			60/60 min

Future agenda items

Review/signoff on final work plan being