2020-12-11 IT Meeting Notes

Consent to Record

2 min

All

Volunteering Availability (Standing Item)

Track who is available to volunteer to work on tasks outside of meeting over the next week.

FYI

All

Members please prepopulate with your availability.

• BD - not available

• EMT - available Tues / Wed before noon; Thurs / Fri after 2pm

• AA - available 10-12 Thurs & Fri

Upcoming Events (Standing Item)

Create awareness around upcoming tasks/events

FYI

Chairs

Work Plan:

• Week 4 trainings:

  • Complete trainings and post questions by 12/9

  • ExL Q&A: 12/14

• Vanguard end date 12/18

• No ExL meetings 12/21-1/6

Announcements (Standing Item)

8 mins

Katie

End User Outreach Group is working on forming local campus groups. Some are choosing to include Internal Training team members. Reach out to your End User Outreach rep if you’re interested.

Spring Workshop Update

10 min

Brian

Individual workshop schedules:

• Generic 5 day workshop

• Ex Libris' 3 day schedule

Scheduling for current Alma Campuses

• Davis & Santa Barbara

• Santa Cruz, Riverside, Irvine

• Network Zone Training

• Law Library Training Update

  • While Ex Libris is open to a Q&A style “training”, we won’t schedule until we have specific questions or concerns that need to be addressed. Please reach out to the chairs when you’ve identified specific items we can take action on.

• Question from UCSF: Can we have Ex Libris shorten their presentation and have a longer Q&A in each session? Questions could be shared in advance if helpful.

  • Chairs will take to Ex Libris. We generally thing they are flexible for these sorts of things, during the presentation if not in advance. Also, there is a lot of Q&A time already built in.

• Consortial resource sharing and consortial fulfillment

  • There will be an entire hour devoted to consortial resource sharing during the NZ training. We think this is ideal as opposed to individual trainings as then all the ILL staff can be trained together

  • consortial workflows for fulfillment are integrated into the rest of the training in that area

  • we’ve brought this up many times as a necessary peice of training. Ex Libris should be aware this is a priority for us.

  • If the first training or two does not meet the needs we’ve specified, we can address for the following trainings

Brian took the vanguard workshop schedule and turned it into a 5 day schedule. Every day is about 3 or 3.5 hour days. Hoping each rep can look at the schedule, if it works for your campus great, if you need to make any changes to the times of the schedule, you can do so. Would be good to get this finalized to sent to ex libris.

• All, Review workshop schedules and identify if any changes need to be made for your campus.

Visioning Exercise

Review planned work and goals for this group

40 mins

Caitlin

Team Charter

SILS Governance document (see page 35)

Current Work Plan

Notes Document

Spreadsheet with ideas grouped/categorized

See Spreadsheet with ideas grouped/categorized for notes

• All: review Spreadsheet with ideas grouped/categorized and add notes/concerns by Wednesday 12/9 at noon

Parking Lot from this meeting

1. Confluence Calendar Page

2. Spring Workshop Schedule

   1. Confluence page with Workshop Information: Spring ExL Training Schedule

3. Discuss Network zone training

60/60 min