2021-03-31 ACQ/ERM FG Meeting notes

Assemble

Getting situated, reviewing agenda, roles

5

Admin Items

• Announcements

• Action Item Checks

5

Lisa S.

Updates: specifically from PPC (and other SILS groups)

Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.

10

Lisa S. / others

No PPC meeting March 26 (holiday)

CDI updates (see below)

Other groups?

Lisa will share PPC recording (Friday) CDI discovery impact

Upcoming Sessions

Review any upcoming sessions involving AEFG and planning/preparing.

5

All

3/25: Fiscal Year-End Session - posted and shared. See 4/22 Ex Libris Session on Fiscal Close.

4/5: Lisa S. and Carla giving brief update at Ex Libris Project Update session (RMFG also presenting).

Planning request for additional session on invoicing-related topics, tax (VAT settings, adjustments, use tax).

• Lisa Spagnolo will test fiscal year grace periods in light of cutover. [Adjusted due date: to share out before 4/22 Ex Libris Fiscal Close session.]

CDI Discussion

Brief update on the CDI item, related discussion, next actions for understanding / collaboration.

10

All

From 3/24 notes:

Do we really have a choice between Easy Active and Fully Flexible models? What are the discovery implications? What is the service impact on ERM and Resource Sharing? What are the implications for NZ/consortial-level access? CDI Collection List (March 4, 2021) contains all collections that are marked in Alma as In CDI.

Update re: how this issue is being handled in the project structure, and what our next best action might be.

Migration Data Prep Check-In

Continuing discussion of items that need attention for final extract prep. Goal to get to conclusion to route final recommendations.

15

All

LS Proposing:

Clean-up of vendor records after go-live. Migrating campuses vendor file is not migrated again at cutover; already-Alma as needed.

P2E: continued local work to adjust as needed based on test outcomes (no additional direction from AEFG)

Other data migration issues: 856 fields, noting the query re: 856 42 for finding aid use. Alternatives for finding aids.

• Lisa Spagnolo to ask Sarah S. about ILSDC clean-up that AEFG should revisit.
• Lisa Spagnolo to set up doc for Migration Clean-up to assess capacity pre-final extract.

Testing Planning (combined with previously separate MVP item)

Two outcome streams: 1) Determining work plan / assignments for next couple of weeks and possible delivery of Decision Page(s) to PPC for April 9 meeting, and 2) Assess in context of collaborative testing, PPC overview, timeline planning, etc. 3/31 emphasis on e-resources items to ensure adequate granularity / decision page representation, etc.

30

All

Campus E-Resource workflow documentation that’s been shared from already-Alma campuses is in the Google drive.

Also see CSU documentation.

Testing Worksheet for PPC from Vanguard

Collaborative Workflow Testing (initiated by RMFG/Discovery/AEFG before winter holiday break)

Test Load testing processes and procedures

See PPC MVP spreadsheet

Timeline for AEFG Testing Management

3/31 Update:

From 003 Vendor Records/Import Profiles

From 001/002: E-Resources CZ/NZ/IZ linking/Campus Purchase Order Practice for Data Integration

Wrap-up

Identify/confirm next actions

5

All

Parking Lot

To save for future discussion

85/85

Circle back to Shared Vendors outcomes - from 12/9 meeting notes (https://uc-sils.atlassian.net/l/c/dFGWARAe )

Licensing discussion: Need to build out timeline, investigate what data can be exported, what we need to have in place.

Training placeholder: outbound linking (needs confirmation of SFX availability); EDI invoicing.

What additional conversations needed re: routing of UC-elinks equivalent troubleshooting?

Sharing our Alma workflow documentation for e-resources