2020-08-06 Op Leads (COM) Meeting notes

Attendees

Christine Barone (Unlicensed) , Co-chair, PM Leads
Lena Zentall (Unlicensed) , Co-chair, PM Leads
Ben Alkaly (Unlicensed), Com Leads
Caitlin Nelson, SILS Service Manager
Adrian Petrisor, Com Leads
Neil Weingarten, PM Leads

Discussion items

	Item	Desired Outcome	Time	Who	Notes
1	Checkin/quick updates/anything from slack or email Don’t forget to check the Task report for your outstanding tasks and check them off when done.		5	All	Neil is on vacation July 28-August 5. Possibly longer.
2	SILS Service Manager (recurring)		0	Caitlin
3	Milestones to celebrate	Review celebration milestones in Editorial Calendar and identify upcoming other activities/groups to celebrate in August	5	Ben, Adrian	(From 8/4) Ask Ex Libris if we can pull some numbers about the magnitude of records we submitted for the vanguard (aggregate, not by campus) - Idea to create an infographic/heavy-lifting Response from Marci: “Once the Migration team completes the test loads, migration reports with this type of data are provided to the campuses when we deliver them their data. I can provide you this information following data delivery.” (So, this must be in September…)
4	(Ops Leads) Ongoing checkin	Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?	10	All
5	SILS value prop Value prop and stakeholders: Value prop/stakeholder spreadsheet Value props Planning	Debrief on feedback from Steering; Understand remaining work	20	Ben, Adrian
6	SILS All Chairs meeting (recurring) Note-taking: Facilitating: Monitoring chat: Track attendance:	Topic for next meeting Aug 12: Testing Alma and Primo in the vanguard Topic for co-chairs? Who can we invite to speak on testing in the vanguard? Confirm roles 8/11	10	All
7	SILS project blog (recurring)	Items for the blog?	0	All
8	Alma Training (recurring)		0	Neil
9	(COM) SILS Communications Calendar	Awareness of upcoming communications and anything needed	0	Ben, Adrian
10	Work in progress (Com Leads)	Communication flows diagram Local implementation teams interviews in blog (see Local group structures from April 2020) - Ben will draft interview questions Communicating from project to local groups (where to document this?) Blogs Virtual town hall for cohort Virtual town hall for all staff (start early Nov; quarterly) Meetings with chairs on their communication plans Celebration milestones and what’s involved Communicating the value of SILS	FYI	Ben, Adrian
11	Work in progress (PM Leads)	All chairs meeting Premortem risk actions RACI Training webinars on project tools and best practices Phase 3.5 report (in progress!!) timeline (extend beyond go-live), identify critical path & intense work periods	FYI	Christine, Lena, Neil
12	Parking Lot				Premortem actions (PM) Talking points for co-chairs for Town Hall (kudos to vanguard on milestone) (COM) before 8/18 Communication recommendations from meetings with chairs (COM)
13		Total	50/50