2020-09-29 Op Leads (PM) Meeting notes

Checkin/quick updates/anything from slack or email

• Don’t forget to check the Task report for your outstanding tasks and check them off when done.

0

All

Plan B discussion

If Plan B is needed:

Confirm willingness to participate

Consider what this might look like

Determine on-ramp/timeline to wrap up current work

20

All

SILS Service Manager (recurring)

Report on progress

?

Caitlin

Training (recurring)

Update on progress

 https://docs.google.com/document/d/1WfF9KqX_FN30VTp2uCByCDw-dRMjlI3_1hGkrsohfvA/edit?usp=sharing

?

Neil

(Ops Leads) Ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

0

All

• HOLD for 10/1 meeting

• Start thinking about SILS Town Hall for All (open to all staff)

SILS All Chairs meeting (recurring)

• Note-taking:

• Facilitating:

• Monitoring chat: All

• Track attendance:

Post to SILS Chairs slack channel on Monday before meeting: If no agenda items or pressing issues by EOD Monday, we’ll cancel the Wednesday meeting.

Topics for next meeting: Oct 21

• https://uc-sils.atlassian.net/wiki/spaces/SC/pages/edit-v2/587366612

0

All

Hold for October 21

SILS Town Hall meeting (recurring)

3rd Tuesdays

0

Com Leads

Hold for October COM meeting

Zoom revised their passcode mandate

Com Leads: Share this with the cohort?

Dear Valued Customer,

At Zoom, customers are our number one priority, and we always strive to bring you the best, most secure video meeting experience in the industry.

In June we reached out about a new security standard for our paid accounts. We are continuously working to balance security with ensuring a fluid meeting experience. Based on the feedback that we received about both the nature and timing of these changes, we will no longer be enforcing a mandatory security requirement for your account on September 27, 2020, or at any point thereafter.

Here is our updated plan:

In November, we will be introducing a new Admin feature which, when enabled, ensures that ALL meetings have at least ONE of the following applied a) Passcode, b) Waiting Room, c) 'Only authenticated users can join'.
This new feature will be defaulted to 'OFF' - We highly recommend you enable it, but you have the ultimate discretion. 
This feature can be applied at the Account and/or Group level.

If you have additional questions, please reach out to your Customer Success Manager or our Support Team.

Team Zoom

Com Leads

Hold for 10/1 meeting?

Parking Lot

• Consider a buddy system, pairing a new campus with an existing Alma campus for the local implementation teams. Match by size (student count): Davis, Irvine, Riverside, Santa Barbara, Santa Cruz.

• Ben will be out for the 10/1 meeting

• Lena is out on Friday 9/25

• Premortem checkins - Hold for a future meeting

• SSM for future meeting - Systemwide Work Planning - plan for the work CDL / systemwide groups will do to support the SILS

  • The document was created to gather the assumptions /brainstorms about what services CDL will be providing. Add them to the document as they arise for you

• Neil/IT + PMs to consider a survey to cohort asking for feedback about Ex Libris trainings and other general meetings: was training coverage sufficient; what do they wish would have been covered? what other topics might need a deep dive? May be valuable for the existing Almas in particular. Timing: after vanguard workshops (10/2-9)

Wrap up

5

All

Any actions or decisions missed?

Total

50/50