2020-10-02 PPC Meeting notes

Check-in / updates

Information sharing and problem-solving

20

All

• RMFG: slated to vote on our first test load decision next week (035 data) and will also use that to iron out kinks in our decison process. Thank you to all of the other FG/ELG chairs who have agree to provide feedback on various decisions. The deadlines are tight all around and I appreciate the willingness to work within my group’s calendar. RMFG has weekly “study hall” sessions where members can ask random questions about Alma and where we can do some collective testing for decision making. Liz, Shi, and Yoko have passed the certification test so now 4 RMFG members are Alma certified.

• AEFG: Developing testing times and draft decision page documents. Scheduling additional sessions for 1) Test Items, focusing first on CDL/NZ Purchasing and Vendors, E-Resources related; 2) RMFG Feedback items; and 3) Open Sessions - using RMFGs "study hall" model.

• FIFG: Testing fulfillment scenarios individually and as a group similar to the “RMFG” study hall model until members are comfortable enough with Alma to break into smaller testing groups. RMFG feedback items

• DCFG: We don’t (yet) have a Vanguard Primo VE site that contains any item-level metadata for digital collections, so we’ve been using UCSC’s Primo as a stand-in. CDL is still hoping to get some Calisphere collections harvested during the Vanguard, and UCLA is also interested in having our LA Times photo collection harvested.

Decisions needed

Review and approve decisions

10

Vanguard-- Testing OCLC daily updates

Bib record management in the Vanguard

Outside-SILS groups with feedback

Open Access, SCP, RLFs, ETDs, mass dig, etc. all have issues that relate to SILS - what’s the best path into SILS?

Who should do testing for OA?

Determine how these topics are relevant to PPC?

What decisions does PPC want to make about it?

20

All

There was some discussion about using CDI (Primo Central Discovery Index) to manage OA resources, i.e. only activate CDI for Primo discovery and not add bibliographic records to Alma. There are a lot of good reasons to consider it but it raises a lot of questions, like:

Is CDI good enough for OA, should it managed at NZ and by who?

Who needs to be involved in testing it out and decision-making?

Does SCP (or any campus) need to continue to catalog OA resources?

Should anyone migrate existing OA bib records?

How do the UC commitments to OA resources align with using CDI for discovery?

External questions should be directed to PPC email list: SILS-PPC-L@listserv.ucop.edu and PPC can discuss and disseminate.

SSM update

“Lessons learned” event.

Determine if the groups wants this/find it valuable.

5

Caitlin

• This session would be for us. Can we make a decision on this now or is more time needed?

  • Would we use a PPC meeting for this?

  • A SILS Chairs?

  • Ad hoc meeting?

  • Would each FG have their own session with their group and then the chairs share the results with PPC?

PM Update

• Vanguard October Workshop Schedule

• Are any other special meetings needed?

5

Christine

• Ex Libris meetings upcoming:

  • Oct 2-9: Alma workshops (Invites were sent to the SILS-Cohort listserv. Let Neil Weingarten know if you did not receive them.) Sessions are intended for the vanguard campuses however non-vanguard campus members are welcome to attend as well.

  • Oct 12: Vanguard Analytics demo (Connie Braun, trainer will provide a brief analytics overview for both an IZ and the NZ; 90 minutes, 1-2:30)

• Available dates for special meetings:

  • Oct 19 (1 hour)

  • Oct 22

  • Oct 26 (1 hour)

  • Oct 29

• Implementation phase Ex Libris meetings upcoming:

  • Nov 5: Kickoff Full Implementation

• Migration meetings that may be of interest:

  • Nov 18 at 11-1 eResources

  • Nov 19 at 10-12 CDL IZ & NZ

  • Contact Lena if you or your group would be interested

Homework

Parking Lot

TOTAL

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