2021-6-25 IT Meeting Notes

Date: June 25, 2021

Time: 1-2pm

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

Elizabeth McMunn-Tetangco (Unlicensed) (Merced) (Step B+)
Peter Soriano (Unlicensed) (Berkeley)
Josephine Tan (Unlicensed) (San Francisco)
Antoinette Avila (Unlicensed) (Irvine) (Step B+)
Erika Quintana (Riverside)
Katie Ritchey (Unlicensed) (Santa Cruz; co-chair)
Turnbow (Co-Chair; San Diego)
Catherine Busselen (UCSB) (Step B+)
Bonnie Hain-Anderson (Unlicensed) (Davis)

Not attending:

Lena Zentall (Unlicensed) (CDL Representative)
Sarah Houghton (CDL Representative)
Sylvia Page (Unlicensed) (Los Angeles)(Step B+)

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions
1	Consent to Record			All
2	Upcoming Events (Standing Item)	Create awareness around upcoming tasks/events	2 min	Chairs
3	Fulfillment Open House Update		10 mins		First recording Second recording Third recording (ok to share with campuses, don’t share publicly) Questions -could put answers in the same folder as the recordings	After go live may be a better time to hold additional open houses. Probably will be a lot of policy type decisions. Maybe should think about inviting additional experts	Katie Ritchey (Unlicensed) will group things together somehow and reach out to members who
4	Analytics Workshop Update Date Confirmed: September 7-10 Trainer: Amanda Shriver (Tentative)	Update on where we are	5 mins	All	ExL is working on the agenda. Once we have the agenda, we will need to: determine which campus can host the zoom sessions assign hosts for each session write a welcome script for hosts	Registration Autosend zoom info - in google form or qualtrics and include a link to the sheet for questions. include Data Privacy Form in the registration Questions Copy spreadsheet that was used for the primo ve workshop Tip for the questions - if any are specific to a campus (and they want a specific-to-them answer), be sure that they give permission to show their environment.	Katie Ritchey (Unlicensed)Turnbow create registration form Katie Ritchey (Unlicensed)Turnbow create questions document to be included in registration form Turnbow will try to update training calendar Katie Ritchey (Unlicensed) will e-mail ICs to request permission to share Alma environments.
5	Open Discussion	Anyone who needs to leave for other priorities can leave at this point	45 min
6	Parking Lot from this meeting				Training Documentation Hub Update Communications Report