2021-02-09 Com Leads Meeting notes

Checkin/quick updates/anything from parking lot, slack or email

• Don’t forget to check the Task report for your outstanding tasks and check them off when done.

 20

All

• Join CoUL Feb meeting to hear the discussion on publicity. Save these times: 2/24 2:15-3:15 or 2/25 1-3. Danielle will let us know what the actual time is next week.

  • 3 areas

    • Internal cohort

    • UC-wide

    • Wider community: media public relations. Suggestion to source a 3rd member of Com Leads specifically for this work.

• A&B: Discussion about scope of PR work.

• Christine Barone (Unlicensed) and Lena Zentall (Unlicensed) to inform SILS Steering of the need for a 3rd person to join the Com Leads with PR expertise for external communications.
• Ben Alkaly (Unlicensed) and Adrian Petrisor will draft a description of the media relations role for Christine and Lena to share with Chris & Günter.

SILS dashboard with what’s happening in the project at a glance.

• Updates with bulleted one-liners that provide current updates - could be shared with campuses to be shared out (versus put on the Confluence home page which might intimidate some folks)

• Call out when diff staff would be involved (e.g., staff training in June), that is, when do they need to care.

• scope of time to cover? month? (test with actual content to see what makes sense)

Editorial calendar (recurring)

10

Ben, Adrian

What’s on deck? Anything we need to think ahead about?

• RMFG would be a great deep dive “success story” for SILS cohort or SILS news. Share the best practices RMFG used in communicating and decision-making for future SGTF. - March SILS News? (discussed 1/26)

  • Q&A after WG presentation - Ben & Adrian will review

  • Angles: Best practices, using SG tools

    • Most worried about this functional area (cataloging)

• Coming together to share experience and ask questions: UC Alma/Primo Google group. SILS Cohort message. (SILS TH on Feb 16 and email on Feb 17 )

• “Buddy System” - Are local teams satisfied w/ existing channels, or is more “mentorship” needed? Today’s mtg: taking temperature.

Do a roundtable at the March SILSTH on decision making best practices (and communicating best practices). Invite RMFG. Ask other chairs to volunteer.

• Ben Alkaly (Unlicensed) and Adrian Petrisor to draft questions for the roundtable on decision-making.

SILS Town Hall meeting (recurring)

• Chairs talking points

• Finalize slide deck

• Check questions in the queue

• Confirm several weeks in advance with guest speakers (calendar of speakers)

• Decisions slide (Review decisions in Com Leads one week before the TH. Ask chairs for a sentence on what is the decision and why it matters and tell them to prepare for Qs.)

Future topics:

• Feb: Introduce “UC Library Search 101” deck

• Feb: Announce updated FAQ wiki page and offer to answer questions.

• March or May: MVP

• “Systemwide documentation of configuration specifications” (Lena to check with Carlo to learn more about this)

3rd Tuesdays: 2/16

Roles:

• PM update: Lena

• Slides: Adrian

• MC: Ben

• Chat: Christine - (use Com Leads channel for offline convo)

5

Com Leads

Tentative agenda:

• Chairs update

• PM update

  • Three proposed decisions to surface:

  • (Test) UC Network Patron Linked Account Shared Fields

  • (Test) Harmonization of Loan Periods and Blocks in the UCs Automated Fulfillment Network

  • (Test load/Go-live) Bib record management

    • making multiple decisions that will inform a policy.

• RMFG

• ILL/Fulfillment

• Short EUOS update

  • Share “UC Library Search 101”

Town Hall for All

Communication channels slide (at each meeting)

• Q2: 4/19 11-12

  • EUOS

• Q3: 7/29 11-12

  • TBD (Post-go-live shared governance?)

Roles:

• PM update:

• Slides:

• MC:

• Chat: - use Com Leads channel

• Chat: sharing links , etc.- PMs

• Q&A (manage questions): MC will announce questions and push live. PMs will monitor and ping chairs via zoom chat for questions as needed.

10

Com Leads

Com Leads ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

10

All

Parking Lot

Wrap up

5

All

Any actions or decisions missed?

Total

50/50