2020-07-09 Op Leads (COM) Meeting notes

Checkin/quick updates

10

All

SILS Service Manager (recurring)

Can Com Leads reinforce a couple messages to the ASCELG?

15

Caitlin

• Communication from ASCELG should be going regularly to the PPC for feedback and suggestions on future actions and paths forward, including passing on work or consulting with the FGs --> maybe even a basic review of the SGTF structure?

• Communication to ExL likewise should come up through PPC to the PMs for scheduling.

• Reaching out to campus stakeholders should be done in consultation with PPC and the ComLeads, for maximum effectiveness of messaging.

SILS All Chairs meeting (recurring)

• Note-taking:

• Facilitating:

• Monitoring chat: (wait until the end of the speakers talk/obvious pause)

• Track attendance:

Topic for next meeting July 15:

• Decision template?

10

All

SILS project blog (recurring)

Items for the blog?

0

All

Alma Training (recurring)

0

Neil

(Ops Leads) Ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

5

All

(COM) SILS Communications Calendar

Awareness of upcoming communications and anything needed

0

Ben, Adrian

Work in progress (Com Leads)

• Communication flows diagram

• Local campus groups spreadsheet (announce via SILS-Cohort-L@ucop.edu)

• Communicating from project to local groups (where to document this?)

• Blogs

• Virtual town halls

• Meetings with chairs on their communication plans

FYI

Ben, Adrian

Work in progress (PM Leads)

• All chairs meeting

• Premortem risk actions

• RACI

• Training webinars on project tools and best practices

• Phase 3.5 report

FYI

Christine, Lena, Neil

Parking Lot

Total

45/60